Vacancy Disaster Risk Reduction (DRR) Project Officer in KARINA (Caritas Indonesia).

Job Title:                                DRR
Project Officer
Location:                               Jakarta
Division:                                Program
Division
Date:                                       a.s.a.p.
 
 
BACKGROUND
OF THE POSITION
KARINA (Caritas Indonesia) is the humanitarian arm of
the Bishops’ Conference of Indonesia based in East Jakarta and is officially
considered as a member of the Caritas Internationalis confederation. Established
in mid-2006, it recently completed its first strategic planning in early 2008.
One of the results of the strategic planning is the identification of 2 (two) main
divisions: Programs Division and Support Division. KARINA (Caritas Indonesia) acts
as a coordinating and facilitating body for all the 37 Dioceses incorporated
under the Bishops’ Conference of Indonesia.
 
DESCRIPTION
OF THE DIVISION
The Program Division is comprised of areas: DRR Unit,
ER Unit and Capacity Building Unit.
 
REPORTING
TO
The DRR Project Officer will report to the DRR
Coordinator. 
 
CONTRACT
DURATION
The contract is for 1(one) year period.
 
KEY RESPONSIBILITIES
The jobholder will plays a key role in covering all
aspects related to the DRRProject and DRR Contact and Network in
order to support the successful implementation of projects.
 

TASKS/DUTIES
A.      DRR Project
1.        1. Communicate
with 12 Dioceses
regarding all DRR activities. 
22      2. Planand facilitate DRR project implementation for targeteddioceses. 
3.        3. Prepare
materials necessary for all DRR project.
4.        4. Provide
technical assistance for Dioceses in DRR activityto support the
implementation of actionplan. 
5.        5. Ensure
the Dioceses implement their actionplanand providing
assistance as requested by the Dioceses. 
6.        6. Monitor
budget for DRR project activities.
7.        7. Write
monthly report of DRR project to DRR Coordinator. 
8.        8. Write
midterm and final analysis report of DRR project.
        9. Ensure DRR activities are aligned with DRR-ER program in particual and KARINA in general.

B.      DRR Contact and Network
1.        Ready to deploy
to emergency areas as a representative of KARINA.
2.        Involve in
coordination meetings regarding disaster with Diocesan Caritas.
3.        As institution’s
representative in DRR coordination forums in Indonesia.
4.        Facilitate
sharing of information, lessons learned, and experiences for staff and Diocesan
Caritas institutions. 
5.        Facilitate
sharing of information, lessons learned, experiences inter Diocesan Caritas.
6.        If necessary,
conduct other tasks required within the scope of KARINA.
 
KNOWLEDGE, SKILLS, EXPERIENCES AND REQUIREMENTS
1.        Completed studies
(Graduate/Bachelor/Master) in Social Science, Development or in other related
fields.
2.        Minimum 2years experience in DRR or Community Development
Projects. 
3.        Understands the
concept and strategy of Community Managed Disaster Risk Reduction. 
4.        Excellent
writing skills, specifically in the field of reporting, developing concepts,
proposals, etc.
5.        Ableto work
independently and in a team, being flexible and able to finalize tasks in a
given time frame.
6.        Strong
organizational, communication, and interpersonal skills.
7.        Good diplomacy,
tact and negotiation skills.
8.        Fluent in English
both oral and written. 
9.        Experience in
emergency response is preferable. 
10.     Computer literate (able to use computer with basic
Microsoft Office software)
11.     Physically and mentally strong, endurance in pressure.
12.     Ready to be placed in any disasters and remote areas.
 
COMPETENCIES
a.        Respects KARINA
(Caritas Indonesia), Diocesan Caritases and Caritas Internationalis guiding
values and principles.
b.       Demonstrates commitment to KARINA (Caritas Indonesia)
vision, mission and values.
c.        Become familiar
with and comply with KARINA (Caritas Indonesia)’s policies and procedures.
d.       Maturity, creativity, honesty and ability to self
manage and work in a team.
e.        Able to work
under minimum supervision, but with a spirit of team work.
f.         Experiences in
areas related to the work of humanitarian matters will be seen as a distinct
advantage.
g.       Physically and mentally strong, endurance in pressure.
h.       Ready to be placed in any disasters and remote areas.
i.         Hard worker, willing to work under pressure.
j.         Fluency in
written and oral English in compulsory.
k.        Strong
communication and presentation skills.
l.         Good memo
composition and editing skills. 
m.      Excellent drafting ability and communication skills,
both oral and written.
n.       Tactful, accurate and excellent analytical thinking.
o.       Excellent computer skills especially MS Office.
 
Applications, CVs and contact details for 3 references
should be submitted by e-mail tosdmkarina@gmail.com
 at the latest 12 February2012.

Looking for an External Auditor

TERMS OF REFERENCE
 
Financial Audit of Social
Economic Welfare Development in Disaster Prone Area, Jambi and Bengkulu,
Sumatera, Indonesia – Project 
 
For Yayasan KARINA
 
 
1.      OBJECTIVE
 
The objective of the
assignment is to audit the accounts and evaluate the financial management
practices of Yayasan KARINA’s Financial Statement of Social Economic Welfare
development in disaster prone Area Jambi, Bengkulu, Sumatera, Indonesia Project,
period April 2010 up to April  2012.
Total project budget is IDR 3,068,756,700 purposed for Program CBDRR, Social
Economic Development, Health Service, Capacity Building, Monitoring and
Evaluation and Operational Cost of 408 beneficiaries in 342 beneficiaries in
Jambi. Budget for this audit will be charged to Social Economic Welfare
development in disaster prone area in Jambi, Bengkulu, Sumatera Indonesia,
Project Budget (P0830)
 
2.      SCOPE
                        The
selected auditor shall conduct the following tasks:
·         Audit and review
the accounts of Financial Statements for Social Economic welfare development in
disaster prone are Jambi, Bengkulu, Sumatera, period April  2010 up to April 2012.
·         Certify that the
funds were utilized for their intended purposes according to the terms in the
project Memorandum of Understanding ( MOU );
·         Produce a
management report on the evaluation of the financial management practices of Social
Economic welfare development in disaster prone are Jambi, Bengkulu - Sumatera
Project indicating the strengths and weaknesses, as well as corrective measures
needed to ensure proper financial management.
·         Review the
financial aspects of procurement of goods ( purchase orders, tendering process
and supporting documents );
·         Review all significant
contracts and audit all costs paid by Social Economic Welfare Development in
disaster prone area Jambi, Bengkulu, Sumatera Project,
·         Assess the
Financial and Administrative Manual to ensure that the manual is complete and
that it reflects the procedures of current fiscal and administrative management
practices and procedures;
·         Assess the
internal controls of Social  Economic
Welfare development in disaster prone area Jambi, Bengkulu, Sumatera Project,
including controls related to personnel management, procurement, invoicing for
services rendered, inventories, assets  (cash,
bank, fixed assets, etc ); and,
·         Any other
related financial and administrative matter that may arise during the course of
the assignment.
 
3.      ROLE OF THE AUDITOR
The selected auditor shall
meet with KARINA’s Executive Director prior to the audit and after the audit to
review his findings, prior to finalizing the report.
 
 
4.      OUTPUT
The report shall describe the
major findings arising from the work performed together with appropriate
recommendations, both in English and in Bahasa Indonesia. The report shall also
include an audit opinion and management letter of Social Economic Welfare
Development in disaster area Jambi, Bengkulu, Sumatera Project. 
 
5.      REFERENCES
The auditor shall consult the
following documents in conducting this assignment:
·         KARINA’s Notary
Deed and any subsequent amendments, as well as KARINA’s Statute;
·         Contracts for
all staff; Social Economic Welfare Development in disaster area prone Jambi,
Bengkulu, Sumatera Project.
·         MOUs and project
agreements for all projects to be audited;
·         Caritas Internationalis
Minimum Financial Standards;
·         Yayasan KARINA’s
Financial and administrative guidelines; and,
·         Yayasan KARINA’s
Human Resource Manual.
 
 
Interested applicants or organization should submit
their CV or proposal and details for the jobs that has been audited by e-mail
to: sdmkarina@gmail.com at the latest Saturday, 4 February 2012 at 05.00 pm. 

Vacancy Livelihood Project Officer in KARINA (Caritas Indonesia).

Job Title           :  Livelihood
Project  Officer
Location          :  East Jakarta
Division           :  Disaster Risk
Reduction (DRR)
Date                :  A.S.A.P.
 
 
SUMMARY
 
KARINA is the humanitarian arm of
the Bishops’ Conference of Indonesia based in Jakarta and is officially
considered as a member of the Caritas Internationalis confederation.
Established in mid-2006, it recently completed its first strategic planning in
early 2008. One of the results of the strategic planning is the identification
of three main divisions: Programs Division, Support Division and Total Quality
Management Division. KARINA acts as a coordinating and facilitating body for
all the 37 Dioceses incorporated under the Bishops’ Conference of Indonesia.
 
CMLPis part of Karina’s DRR unit. This projectis responsible for facilitation of Diocesan caritas to implement the role
and function in CMLPproject.Facilitation role played by this CMLP projectwill cover technical assistance, CMLP capacity building, exchanging
practice based learning and experiences, building Community Managed Livelihood
Promotionpractitioner
and facilitation cooperation between Diocesan Caritas and Caritas Austria in Indonesian livelihood sector.
 
DETAILS OF ROLES AND RESPONSIBILITIES
 
REPORTING TO
The Livelihood Project
will report to the DRR Coordinator.
 
CONTRACT DURATION
The contract will be until 1 (one)
year.
 
KEY RESPONSIBILITIES
1.      In charge of CMLPProjects. 
2.      In charge of CMLP budget.
3.      Focus person for CMLP.
 
TASKS/DUTIES
A.      In Charge of CMLP Projects..
1.      Provide
technical support, coaching/mentoring to diocesan Caritas related with
livelihood project.
2.      Improve
the knowledge and skill of diocesan caritas staff.
3.      Provide
necessary feedbacks to the trainers during conduction of
technical training at field level
4.      Monitor
progress of program implementation and conduct evaluation toward program’s
effectiveness and efficiency.
5.      Write
report on monitoring and evaluation result and distribute it to stakeholders.
6.      Improve
program implementation based on monitoring and evaluation result.
7.      If
necessary, conduct other tasks required within the scope of KARINA
 
B.     In charge of CMLPbudget.
1.      Monitor
the progress of CMLPProject implementation and budget
2.      Coordinate
with Project Finance Officer, Diocesan Caritas to obtain budget
analysis/financial plan and to obtain information of progress budget analysis
& financial report. 
 
C.     Focus person for CMLP.
1.      Ready
to deploy to livelihoodareas as a representative of Karina KWI 
2.      Involve
in coordination meetings regarding livelihood with Diocesan Caritas.
3.      Facilitate
sharing of information, lessons learned, and experiences for staff and Diocesan
Caritas institutions. 
.
WORKING PRINCIPLES
1.      Deus Caritas Est, especially second
part, about organized charity action.
2.      Based on KARINA and CI guiding
values and principles.
3.      Working in a team, internally with
DRR – ER program and working team from other institution.
4.      Good planning and good
implementation.
5.      Participatory and communicative.
6.      No corruption, transparent and
accountable.
7.      Assist local capacity instead of
replacing or taking over the roles
8.      Develop trustful relation with field
co-workers, KARINA’s colleagues and partners from other institution.
9.      Write Back to Office Report (to be
circulated internally by Communication Officer) after attending
meetings/conferences/workshops/trainings/events/site visits to project location
with project partners and/or donors.
 
QUALIFICATIONS REQUIREMENTS
1.      Bachelor
degree in agriculture, Social Science,
Development or in other related fields
2.      Minimum 2years experience in livelihood
and working with local
communities and communitydevelopment
project
3.      Minimum 2years working experience with
International NGO
4.      Understands the concept and strategy
of  livelihood
5.      Excellent writing skills, specifically in the field of reporting,
developing concepts, proposals, etc.
6.      Ableto work
independently and in a team, being flexible and able to finalize tasks in a
given time frame.
7.      Strong organizational,
communication, and interpersonal skills
8.      Fluent in English both oral and
written. 
9.      Computer literate (able to use
computer with basic Microsoft Office software)
10.  Physically and mentally strong,
endurance in pressure.
11.  Ready to be placed in projectareas.

Please send your application with 3 (three) references to: sdmkarina@gmail.com
   at the latest 23 January 2012.

Vacancy Project Assistant Promotion & Institution with KARINA (Caritas Indonesia).

Job Title: Project Assistant
Location: East Jakarta
Division: Promotion & Institution
Date: ASAP

SUMMARY

KARINA (Caritas
Indoneisa) is the humanitarian arm of the Bishops’ Conference of Indonesia
based in East Jakarta and is officially considered as a member of the Caritas
Internationalis confederation. Established in mid-2006, it recently completed
its first strategic planning in early 2008. One Division was established to
focus on Caritas values and its structural internalization, and it is called
Promotion and Institution, along with other Divisions such as: Emergency
Response (ER) Unit, Disaster Risk Reduction (DRR) Unit, Diocesan Accompaniment
(DA) Unit. KARINA acts as a coordinating and facilitating body for all the 37
Dioceses incorporated under the Bishops’ Conference of Indonesia.
 
 
DETAILS OF
ROLES AND RESPONSIBILITIES  

KEY REPONSIBILITIES
The Project Assistant will assist the whole fundraising, monitoring and
evaluation and communication within Promotion & Institution (PI) in
maintaining relationship with Diocesan Caritases, Donors, Caritas
Internationalis members. 
 

TASKS/DUTIES
1.       Update
any activity reports for Promotion and Institutional interest.
2.       Providing
administration support to Promotion and Institutional.
3.       Assist
PI Coordinator to do monthly control log table for Promotion and Institutional
activity.
4.       Assist
PI Coordinator to monitor report of the implementation of Promotion &
Institutional study.
5.       Communicate
regularly with Supervisor, Monitoring and Evaluation Officer and Communication
Officer and providing inputs strategically to the supervisor.
6.       Investigate
the existing Promotion and Institutional progress and existence.
7.       Facilitation
to Promotion and Institutional based on field visit report and recommendation.
8.       Establish
work plan to be in line with Promotion and Institutional goal.
9.       Conduct
– establish partnership with Diocesan Caritases or stakeholders who has similar
program Promotion and Institutional.
10.   Creating a database for
Diocesan Caritases or stakeholders who conduct promotion and institutional
programs.
11.   Local and or regional
mapping report on any Diocesan Caritases or stakeholder with similar program
12.   Recommendations on the
promotion and institutional planning and strategy on site.
13.   Any other tasks as
assigned by the Promotion & Institutional Coordinator. 
 
WORKING
PRINCIPLES
 
1.       Deus
Caritas Est, especially second part, about organized charity action.
2.       Based
on KARINA and CI guiding values and principles.
3.       Working
in a team, internally with Program Division and working team from other
Division/Unit.
4.       Good
planning and good implementation.
5.       Participatory
and communicative.
6.       No
corruption, transparent and accountable.
7.       Assist
local helpers, not replacing or even “kill” them.
8.       Develop
trustful relation with field co-workers, KARINA’s colleagues and partners from
other institution.
9.   Write Back to Office Report (to be circulated
internally by Communication Officer) after attending meetings/conferences/workshops/trainings/events/site
visits to project location with project partners and/or donors.

Application,
CV and contact details for 3 (three) references should be submitted by e-mail
to: sdmkarina@gmail.com
 at the latest Friday, 20 January 2012.

Vacancy Monitoring & Evaluation Officer in KARINA (Caritas Indonesia).