Canadian Red Cross - Finance Manager

VACANCY

Since April 2009, Canadian Red Cross (CRC) has worked with the Indonesian Red Cross in the development of a program plan which will address issues of institutional capacity building of Indonesian Red Cross (PMI) chapters and the capacity of PMI chapters to deliver disaster risk reduction as part of an effort to strengthen the resiliency of the community to prepare for, respond to and cope with the effects of future disasters. We are looking for qualified and committed candidates to fill the following position:

Finance Manager (FM)
Based in Jakarta

Standard Function Description:

Under the supervision of the Program Coordinator and/or Country Representative, the Finance Manager will be responsible for the daily operations of the finance function and providing financial expertise in support of the overall strategy of the delegation. The Finance Manager’s responsibilities include general controllership, financial reporting, treasury, and management functions of Canadian Red Cross (CRC) operations in Indonesia. The Finance Manager will also provide support and technical expertise to PMI (Indonesian Red Cross) in support of the goal of building safer and resilient communities.


Duties applicable to all staff

1. Actively work towards the achievement of the CRC goals.

2. Abide by and work in accordance with the Red Cross/Red Crescent principles.

3. Perform any other work related duties and responsibilities that may be assigned by the line manager.


Key Task and Responsibilities:

1. Cash and bank payments & receipts

Ÿ Supervise the processing of bank and cash transactions; ensure compliance with CRC policies for appropriate approvals and internal control procedures for all cash disbursements, receipts, transfers and security over all control documents.

Ÿ Perform regular checks on cash counts, cash and bank reconciliations;

Ÿ Verify account coding on payment requests and cash/bank journals;

Ÿ Ensure that all purchase invoices are paid by the due date.

Ÿ Ensure that monthly invoices are prepared for all personal telephone calls and that these are then deducted from the appropriate per diems/salaries.

Ÿ Ensure proper security controls are in place for the management of petty cash.

2. Delegation accounting system maintenance (GP/ACCPAC)

Ÿ Supervise data entry done by finance officer, including verification of correct coding, dates and descriptions;

Ÿ Check GP/ACCPAC system balances to supporting documentation (balance sheet accounts)

3. Responsible for overall payroll matters, specially:

Ÿ Check the monthly staff payroll, including all tax, pension funds and other social charges calculations;

4. Financial Management

· Support budget holders in managing funds and financial assets of the country representation, under the overall direction of the Program Coordinator and Country Representative. This includes: cash flow and cost control management as well as the management of the payments, cashier, bank signatory and payroll functions. Advise Program Coordinator, Country Representative and budget holders on financial matters;

· Check the Representations Petty Cash floats and ensure that a float of IDR 5’000’000.00 is maintained at all times.

· Monitor the budgets of the delegation and ensure accurate accounting, authorisation and internal control procedures. Investigate and address significant variances with budget holders supported by Program Coordinator and Country Representative;

· Prepare the representation’s monthly cash flow forecast, ensuring adequate, but not excessive, funds are available at all times to provide for continuity of operations and services.

5. Monitor Working Advances

• Work with PMI counterparts at all levels, delegates and national staff to ensure correct preparation and coding of working advance reports;

• Reconcile GP/ACCPAC balances to working advance reports regularly;

· Confirm outstanding working advance balances with PMI on a monthly basis.

• Monitor and follow up on outstanding balances to ensure timely reporting and clearance;

6. Month end processing

• Reconcile balance sheet accounts;

Ÿ Prepare accruals and provisions if needed;

Ÿ Ensure that financial documentation is complete and supported by appropriate documentation and submit to the National Office in a timely manner;

7. Financial Reporting

· With support of Ottawa National Office finance department compile accurate, regular and timely financial reports for PMI budget holders;

· Produce regular and timely weekly and/or monthly financial reports and analysis to the Program Coordinator and Country Representative, clearly indicating performance against objectives and program financial management.

8. Budgeting

· Assist with the development of the yearly operational budgets.

· Provide support to staff in the preparation of budgets and forecasts to support new proposals or project and program realignments.

9. Internal Control & Audit

· Ensure full compliance with all CRC policies and procedures;

· Ensure adequate internal controls are in place within all finance and accounting functions.

· Facilitate and participate in both internal reviews and external audits (e.g. CIDA), as required.

10. Support capacity building

· Under the direction of Program Coordinator and/or Country Representative, provide support to PMI chapters, branches and Pusat with regards to finance including training and mentoring to PMI staff as requested to help further strengthen their systems and procedures.

· Train, support and provide advice to delegates and national staff in financial and administrative matters.

11. Management and Supervision of Finance Department Staff

· Direct, support, train, and line manage the finance staff of Canadian Red Cross in Indonesia.

· Conduct regular performance appraisals of finance staff.

12. Ensure that the fixed asset system is updated and verified quarterly.

13. Ensure adequate back up and retention systems are in place and followed for all finance master files.

14. Any other tasks assigned by the Program Coordinator as required.

Lateral relationships

1. Establish and ensure effective working relationships with the delegates;

2. Ensure effective working relationships with National Society counterparts and leadership;

3. Ensure effective working relationships with technical and service departments at the National Office level.



Person Specification:

1. In good mental and physical health;

2. Appropriate Professional qualification in Finance;

3. Experience of managing and supporting staff;

4. Competent in Financial control at all levels;

5. Competent in budgeting and budget monitoring;

6. Experience of producing narrative & financial reports to deadline;

7. Self-supporting in computers (Windows, spreadsheets, word-processing);

8. Languages English: Professional Berlitz level 6;

9. Skills in training and developing staff;

10. A high degree of competence in teamwork; commitment to the International Red Cross and Red Crescent Movement; national society relationship skills; integrity and personal conduct; sensitivity to diversity; flexibility and adaptability; initiative and direction; interpersonal skills; resilience; results focus and accountability;

11. A high degree of competence in planning; management of budgets; management of resources; monitoring; supervision and control; reporting; communication; networking; management of self; management of others;

12. This programme will involve travel within Indonesia and possibly occasional travel abroad;

13. To adhere with The Fundamental Principles of Red Cross and Red Crescent Movement at all times.


Please Notice: Applications should be sent to recruitment.id@redcross.carecruitment.id@redcross.ca> quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb. Only candidate meeting the Essential Qualifications will be considered. Applications must be received by Monday, 19 September 2011. Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.


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Administrator Manager (Yayasan Kemanusiaan Ibu Pertiwi)

Yayasan Kemanusiaan Ibu Pertiwi (YKIP)
Jl. Kediri No. 38 Kuta - Bali
www.ykip.org info@ykip.org

Administrator Manager

YKIP is a foundation dedicated to improving the lives of the needy in Bali through Health and Education Projects. Established only days after the Bali Bomb Blast of October 12, 2002, our efforts are intended as a living tribute to the 222 dead and 446 injured victims of the two blasts. For more information please visit www.ykip.org
We are looking for exceptional committed personnel to fill the role of Administration Manager. This position reports to the YKIP Management Board.
This role needs to collaborate with the Program Managers to achieve YKIP objectives.

This job includes, but not limited to:
· Manage administration function of Yayasan, permit & legal compliance, HR function in term of HR administration, payroll, leave and benefits administration.
· Manage Finance and Accounting of Yayasan i.e Maintain the book and account, financial report, tax administration and reporting (corporate and personal income tax and withholding tax), Account Payable and Bank Disbursement, handling petty cash/bank book, budget preparation and cost monitoring
· Handle communications i.e. newsletter, donors

Qualifications and Experience:
· Minimum (S1/Bachelor) Degree
· Minimum 5 years of professional experience in administrative works, HR and/or Finance/Accounting
· Ability to use Microsoft Office system. Ability to operate Microsoft Access would be an advantage
· Familiar with MYOB and Indonesian taxation is an advantage


General Requirements:
· Indonesian Nationality
· Excellent Bahasa and English proficiency, verbal and writing
· Excellent interpersonal skill
· Team player with excellent organizational and administration skills
· Willingness to learn new skills and assume responsibilities flexibly
· Ability to work independently, employ initiative to find solutions, prioritize and exercise discretion


This is a Bali based position and candidates from outside Bali will be offered a relocation allowance.

Vacancy for Community Program Manager

The Center for Disaster Risk Management and Community Development Studies
(CDRM&CDS) is a department of HKBP Nommensen University. The CDRM&CDS has
developed 6 years strategy (2009 – 2014) and 3 years project (2009 – 2011)
to work with various communities of North and West Sumatera and building
capacity of LWF churches in Indonesia for development activities. CDRM&CDS
is in process of affiliating with Lutheran World Federation/Department of
World Service based in Geneva as an associate program member. Locally,
CDRM&CDS is supported by Lutheran Churches of Indonesia and their diaconal
departments.



CDRM&CDS is located in Simalingkar, Medan. The programs are focused on
disaster risk management and capacity building of the communities. The
CDRM&CDS has 4 field projects: Simalingkar, Nias, Pakpak (North Sumatera)
and Mentawai (West Sumatera). CDRM&CDS is seeking to recruit *Community
Program Manager *based on Medan.

* *

*Responsibilities*

* *

The Community Program Manager is to assist the Executive Director in
coordinating the planning, implementation, supervision, monitoring and
evaluation of Center for Disaster Risk Reduction and Community Development
Studies (CDRM&CDS) and other program matters as well as the human resource
management, financial management and relationships with other relevant
stakeholders both inside and outside CDRM&CDS. This also involves advocacy
and networking coordination and proposal writing for the whole program.



Following are the major responsibilities:

· Assist the Executive Director in strategic planning and proposal
development for funding supports.

· Assist the Executive Director in overall program coordination,
management and support of all CDRM&CDS projects including the monitoring of
project implementation.

· Take lead in periodic program evaluations for impact, and
recommend adjustments for improvement.

- Take lead in reviewing and developing the program guidelines and
overseeing their application.
- In collaboration with the finance department, develop program
budgeting, in line with CSO and monitor program spending.
- Assist theExecutive Director in managing and developing the human
resources.
- Supervise staff working under his/her leadership
- Coordinate advocacy and networking.
- Constructively participate in the management team meetings, support the
team's decisions and ensure that program issues are shared and adhered to by
the field staff.
- General administration as Program Manager.



*Level of Responsibility & Authority*

This is a program coordination and management position with direct
supervisory responsibility for Field Coordinators and Livelihood Development
Officer. It is an executive management position. The position is classified
as Grade 8 in the CDRM&CDS pay scale.



*Requirements*

*Technical skills & Experiences:*

· At least 5 years of experience in a senior position in community
development, management and/or emergency work in a developing country with
NGOs.

· At least 3 years of experience in an executive/ senior position in
rural development management and/or emergency work in a developing country.

· Strong leadership skills, interpersonal skills and human resource
development and development ability.

· Ability about programmatic and strategic thinking and vision about
future of program strategy and development.

· Knowledge in participatory, rights-based community development or
willingness to learn.

· Fluent spoken and written English language skills and computer
literacy.

*Desirable qualifications:*

· Formal qualifications in social and development studies are
desirable (Master)

· Willingness to travel to remote project areas.

· Cultural sensitivity, team spirit and an attitude of service and
can-do.

· Interest and commitment to work with the poorest communities to
empower them.



*Closing date of application*

7th September 2011



CDRM&CDS is equal opportunity employer with respect to gender, ethnicity and
religion. Only shortlisted candidates will be contacted. Interested
candidates are advised to send their CV and application to

cdrmcds.recruitment@gmail.com

or

CDRM&CDS

Porlak Nommensen

Jalan Bunga Rampai 5

Simalingkar B, Medan.

Vacancies in ActionAid Australia in Indonesia

The
ActionAid Australia (AAA) and Keumang Foundation partnership under the finance of the Aceh Economic
Development Financing Facility (AEDFF) on Improving Competitiveness of
Aceh Cocoa Value Chain to Increase Farmers’ Income, Create Jobs and Alleviate Poverty
based in Banda Aceh, Aceh Province is currently recruiting the following
positions:
PROCUREMENT MANAGER
The Procurement Manager (PM) is responsible for the management of
procurement of goods, works and services. He/She will prepare REOIs, RFPs, NCBs
and contracts under World Bank and Government of Indonesia (GoI) procurement
regulations. The Procurement Manager will also ensure that appropriate quality control
mechanisms are in place. She/He will coordinate closely with Keumang Foundation
to ensure that all procurement matches the required specifications and
timeframes.
Qualifications: Minimum 7 years working
experience in a similar position; strong knowledge of World Bank/MDF and GoI
procurement regulations essential; Minimum Bachelor’s degree in economics,
trade, finance, law or related fields; CIPS or similar qualification highly
desirable; Excellent technical expertise in managing complex procurement
processes and contract management; Strong communication skills; Ability to
produce contracts and reports in English and Bahasa Indonesia.
PROCUREMENT OFFICER
TheProcurement Officer (PO) is
responsible for the procurement of goods, works and services. Reporting to the
Procurement Manager, the PO will prepare RFQs and contracts under World Bank
and Government of Indonesia (GoI) procurement regulations. She/He will
coordinate closely with Keumang Foundation to ensure that all procurement
matches the required specifications and timeframes.
Qualifications: Minimum 5 years working experience in a similar
position; Experience with World Bank/MDF
and GoI procurement regulations essential; Minimum Bachelor’s degree in
economics, trade, finance, law or related fields; CIPS or similar qualification
highly desirable; Strong communication skills; Strong reading, writing and
speaking in English desirable.
CONSTRUCTION
PROJECT MANAGER
The Construction Project Manager (CPM) is
responsible for the project management of the design and construction of eight
small cocoa processing units and one training center in 3 districts in Aceh
province. He/She will work closely
together with the design and construction supervision companies and the
construction contractor. She/He will
monitor the progress of the construction project and ensure compliance to all
relevant technical plans, quality standards and regulations. The CPM will also
provide support for the tender processes to identify a design and supervision
company and a construction contractor under World Bank & Government of
Indonesia (GoI) procurement regulations.
Qualifications: Minimum 10 years working experience in managing and
monitoring construction projects and in working with construction consultants
and contract management; Minimum
Bachelor’s degree in Civil Engineering or similar field; Project management qualifications and work
experience in Aceh highly desirable; Experience
in the construction of agricultural processing units desirable; Good knowledge
of World Bank and GoI procurement regulations desirable; Ability to produce
contracts and reports in English and Bahasa Indonesia.

PROJECT
DEVELOPMENT MANAGER
The Project Development Manager (PDM) is responsible for ensuring that
all reporting requirements for EDFF and Actionaid Australia are being met and
that all required reports and information is accurate, well-written and
submitted in a timely manner. She/He
will plan, organize, implement and analyze field surveys as well as internal
and external project evaluations to ensure that the project’s objectives,
outputs and impact are met. The PDM will manage the partnership with Keumang
Foundation, identifying their capacity needs and required training. She/He will coordinate with Keumang Foundation
and the Project Officers to facilitate learning, document best practices and oversee
field activities. He/She will advise
during the hiring process for consultants. The PDM will also liaise with
Government offices, donors and the public to present and communicate
information regarding this project.
Qualifications: Minimum 5 years working experience in a similar agricultural
development project with INGOs; Minimum
Bachelor’s degree in agriculture, social sciences or related field; Experience in project monitoring and evaluation and contract
compliance is essential; Experience
with livelihood projects in Aceh province and working with local partners highly
desirable; Excellent communication,
presentation and representation skills, both in English and Bahasa Indonesia.
PROJECT OFFICER
The Project Officer (PO) is responsible for assisting with the
monitoring of the project in accordance with the procedures of EDFF and
ActionAid Australia. She/He ensures that
reporting on project activities and progress is correct and completed on time. The PO will monitor adherence to the overall
objective and expected impacts of the project. Regular field visits and close cooperation
with Keumang Foundation will be an important part of the role. The PO will assist in identifying and
documenting best practices and lessons learnt. He/She will also represent and promote ActionAid
Australia to beneficiaries, government and other stakeholders.
Qualifications: Minimum 3 years working experience in a similar
position with NGOs and INGOs; Minimum Bachelor’s degree in
agriculture, social sciences or a development related field; Experience in
project monitoring and evaluation as well as contract compliance; Experience with livelihood projects in Aceh
province preferred; Excellent
communication, presentation and representation skills; Strong reading, writing and speaking
in English desirable.

FINANCE OFFICER
TheFinance Officer (FO) is responsible
for daily transaction entries into MYOB or similar accounting software, the
handling and verification of expenses, operational advances and payments as
well as preparing financial reports.
Qualifications: Minimum 3 years working experience in a similar role
with a minimum Bachelor’s degree in accounting or finance; Excellent MYOB and
MS Excel skills are essential; Familiarity with World Bank and GoI financial
guidelines highly desirable; Good reading, writing and speaking in English desirable.

All positions will be fixed-term contract until end of
March 2012 and are based in Banda Aceh. Please
submit your application (cover letter and CV) on or before 31thAugust
2011 tohr.aaaindonesia@gmail.com. Due to the urgency of the above recruitment
AAA reserves the right to recruit before the end of the deadline. Only shortlisted candidate will be contacted.
No phone calls or walk-ins.

the deadline. Only shortlisted candidate will be contacted.
No phone calls or walk-ins.

FIELD TECHNICAL LIAISON SOUHT SULAWESI

The Indonesia Urban Water Sanitation and Hygiene (IUWASH) project is a
sixty-month program funded by the United States Agency for International
Development (USAID) and implemented under the leadership of DAI. IUWASH
works with government, the private sector, NGOs, community groups and other
stakeholders to improve access to safe water supply and sanitation in
Indonesia’s urban areas. The overall goal of IUWASH is to assist the
Government of Indonesia (GOI) in making significant progress in achieving
its safe water and sanitation Millennium Development Goal (MDG) targets by
expanding access to these services. The expected results to be achieved are:
2 million people in urban areas gain access to improved water supply;
200,000 people in urban areas gain access to improved sanitation facilities;
and the per unit water cost paid by the poor in targeted areas decreases by
at least 20%.


To achieve the above, assistance provided by the project is divided under
three main technical components, including:
1. Mobilizing demand for water supply and sanitation service delivery;
2. Improving and expanding capacity for water and sanitation service
delivery; and
3. Strengthening policy and the financial enabling environment for
improved water supply and sanitation service delivery.



IUWASH will apply different approaches and interventions with its local
partners, such as local government institutions, NGOs and communities for
the behavior change communication, capacity building and governance to
address water, sanitation and hygiene. In this respect IUWASH regional works
in the South Sulawesi region will be supported by 2 (two) Field Technical
Liaison (FTL) who are based at :



· Pare Pare & Enrekang (code : FTL PRE)
1 position

· Jeneponto &Takalar (code : FTL
JTR)
1 position



* *

*RESPONSIBILITIES*

The Field Technical Liaison will contribute to the achievement of program
activities in the respective cities/districts. S/he has responsibility to
build trust between the project and the local stakeholders. S/he works side
by side with IUWASH partners on a daily basis and represent the front line
of the project.



Her/his responsibilities will include, but not be limited to, the following:

· Support in the site selection process, community/field assessment
and identification of potential local partners for IUWASH to work with,
including local NGOs, community groups and local government entities such as
PDAM, Pokja AMPL (Dinas Kesehatan, Dinas PU, BLH, Bappeda), Puskesmas
(sanitarian), Posyandu and PKK cadres

· Assist in the identification and development of initiatives of
local governments, PDAM, private sectors/SMEs and NGOs related to
institutional and community-based water supply and sanitation project in
urban areas

· Support community engagement in the entire planning and
installation process of new sanitation and water supply system, including
microfinance

· Provide supervision to and coordinate works with local NGOs
engaged in community mobilization and/or other pilot project implementation
in urban poor communities, including liaison and data collection to PDAM and
local government, for example with Pokja AMPL/Sanitation

· Provide supports for capacity building of CBOs/communities,
training facilitation, horizontal training activities (cross visit and CBO
networking activity), behavior change campaign and microfinance

· Support the monitoring and evaluation of the ongoing activities

· Support the coordination of field activities with other donor and
USAID-funded projects

· Contribute to the regular work plan, monitoring systems and
reporting of IUWASH results and outcomes, including regular submission of
field experience stories

· Conduct other tasks as required by supervisor.



*REPORTING*

This position may require frequent travels other cities within IUWASH
project areas. S/he will report directly to Regional Coordinator for the day
to day activities.* *



*QUALIFICATION*

· Possess at least a university degree; preferably in environmental
engineering, public health or social science

· At least 3 years of experience working on institutional and
community-based water supply and sanitation program preferably DAI/USAID
program

· Excellent interpersonal skills, with experience in community
facilitation, training and organizing work

· Able to work independently in limited supervision/facility as well
as a team player with a range of people

· Ability to multi-task and flexibility to work on evenings and
weekend on occasion and to travel as and when required within the IUWASH
project area

· Computer literate and proficient in Microsoft Office tools

· Able to work in his/her designated areas



*APPLICATION SEND*

Please send a cover letter and complete curriculum vitae stated 3 referees
to IUWASH.recruitment@gmail.com by 26 August, 2011. Please indicate the
code of position you are applying for in the title of the email. Only
short-listed candidates will be notified.