Vacant Position in Jakarta: SENIOR PROGRAM OFFICER (SPO)

CARE
International Indonesia (CII), as an international NGO, has carried out large
scale operations in Indonesia, encompassing emergency operations, transitional
activities centered on agriculture and nutrition and a range of development
initiatives in such areas as water and sanitation, health and micro-credit.


CARE
Indonesia Head Quarter in Jakarta is currently recruiting the following
position:
 
JOB TITLE                                       :
SENIOR PROGRAM OFFICER (SPO)
 
DEPARTMENT/PROJECT       : PROGRAM/CIIHQ       
 
REPORTS TO                                  : PROGRAM OPERATION
MANAGER   
 
 
JOB SUMMARY
 
Provide
support to Program unit in contract management and program start up,
implementation and completion.
 
RESPONSIBILITIES
AND TASKS
 
1.       Program
information and operations:
·        Prepare and maintain core project files (including
reports, contract, proposal, budget, log frame, schedule and format donor
reporting, and extension approvals) for Program Operation Manager, Project
Manager, Program Leader; 
·        Develop and maintain internal project documents,
including monthly reports, donor reports, staffing plan and communications;
·        Track key dates for project start up, midterm
review and close down for each project and collaborate with relevant Program
staff on sharing information and discussing action items with other departments;
·        Track program reporting schedule in coordination
with Program Design & Quality Manager and Program Operation Manager;
·        Ensure all core project filed electronically and
undertake role as administrator of intranet, shared drive, etc for Program
Department (i.e. ensure regular backups of key documents);
·        Update and distribute project data and
information updates (project name, ID/IDN, PM, contact details, etc);
·        Preparing all supporting document for contract
consultant and ensure all payment settled as scheduled;
·        Conduct internal and external research as
requested by Program Operation Manager;
·        Key person for reviewing sub-grant agreement from
program unit related to CARE policy and procedures;
·        C-PIN coordinator to update and compile survey
database and questionnaire from each project;
·        Compile CII Program summary/presentation for GOI;
·        Ready to deploy temporarily to a program where
the PM was not be able to running and continue its role, to assess and review
the programmatic, administration and financial and reporting to his supervisor; 
·        Other tasks as given by his supervisor
 
2.      Administration: 
·        Arrange appointments, meetings and monitoring
schedule for Program unit;
·        Communication and coordination between Program
Design & Quality Manager and Program Operation Manager;
·        Link communication between communication units to
provide necessary information;
·        Manage Program unit events (workshops, meetings,
visits) including Monthly Program Coordination Meeting;
·        Communication and coordination between program
and other unit for outboard arrangement trip;
·        Prepare and distribute outgoing correspondence.
CONTACTS/KEY
RELATIONSHIPS
This
section may include both internal and external relationships 
 
Key Relationship Position Relationship 
Internal Program Operation Manager Direct supervisor 
  Program Design & Quality Manager Coordination 
  Other staffs Coordination 
External Partners, donors Coordination 
 
QUALIFICATIONS
 
1.       Bachelor
degree from Management, English.
2.      Minimum
3 years experience NGO, preferably in the level of Program Manager/Coordinator 
3.      Ability
to multitask and proactively follow up on issues.
4.      Attention
to detail.
5.      Ability
to communicate in English, both spoken and written.
6.      Good
in writing report.
7.      Literacy
in computer, word processing, spread sheet and simple data base
8.      Ability to work in team and under pressure.
 
WORKING CONDITIONS
Jakarta 90% ; Travel 10%
 
TERMS
OF OFFER
 
CARE
is an equal opportunity employer offering a competitive salary and benefits
package, and a collegial working environment. Applicants are invited to send a
cover letter illustrating their suitability for the above positions, and
detailed curriculum vitae, with names and addresses of three referees
(including telephone, fax numbers and email address). Please DO NOT attached
academic transcripts and Diplomas and state clearly the applied position code
in the email subject.
 
Please submit your applications before 13 February 2012 to CARE International
Indonesia
Human Resources Unit:
 
recruit_571@careind.or.id 
 
"Only
qualified applicants will be shortlisted"