VACANCY: Expert on Tsunami for Tsunami & Disaster Mitigation Research Center (TDMRC)

Please apply online through the following link:

http://www.undp.or.id/procurement/

VACANCY:
Title: Expert on Tsunami for Tsunami & Disaster Mitigation Research Center (TDMRC)
Reports to: Janggam Adhityawarma and close direct consultation with TDMRC head of division
Duty Station: Home based (within Indonesia)
Expected Places of Travel (if applicable): Banda Aceh, Jakarta
Duration of Assignment: Mid of August 2011 to Mid of December 2011

BACKGROUND

To ensure that sustainable disaster risk reduction (DRR) is integrated into all future development in Aceh, the Provincial Government of Nanggröe Aceh Darussalam (NAD) has initiated the project “Making Aceh Safer Through Disaster Risk Reduction in Development” (DRR-A). The DRR-A is designed to promote efforts for making DRR a normal part of the development process established in core functions of government and its public and private partners at all levels especially local communities where the most effective actions can be taken to reduce the physical, economic and social vulnerability to disasters. The ultimate aim of this project is to ensure that, over the long-term, development takes place in a way that disaster risks are considered and accounted for so that over time, a culture of safety becomes the norm in Aceh leading to sustainable development. DRR-A has a target budget of USD $10 million for the three and a half year implementation
period.

The NAD Provincial Government will implement the DRR-A project with support from UNDP and oversight of the National Government. Strategic partnerships will be established with other relevant GOI ministries and agencies and with public and private partners at different levels. DRR-A will be implemented in alignment with the national programme of “Safer Communities through Disaster Risk Reduction in Development” (SC-DRR).

The project is aimed at producing four key outputs:
1. Institutional arrangement and enabling environment established to facilitate participatory and concerted implementation of DRR measures;
2. Demonstration of gender sensitive projects implemented in selected locations to test and improve measures for reducing risk from natural disasters;
3. Tsunami Disaster Mitigation Research Center (TDMRC), Syiah Kuala University (UNSYIAH) strengthened to provide science-based information, service and knowledge assistance to the local government and other DRR proponents in implementing their DRR activities;
4. DRR public awareness programmes implemented to promote a gender sensitive “Culture of Safety” among the people and institutions of Aceh.
5. To strengthen the capacity of the TDMRC-Unsyiah in providing tsunami science-based information, service and knowledge assistance, one Tsunami scientist is needed. The tsunami scientist will assist and manage the process of building the syllabus and deliverable materials for training and research applications in the field of tsunami science and engineering for the purpose of tsunami hazards assessment and mitigations. Supporting the disaster information for tsunami disaster risk reduction in Aceh and other DRR activities at national, regional and international level.

OBJECTIVES OF ASSIGNMENT

The objective of this assignment is to facilitate TDMRC’s in providing training and research applications in the field of Tsunami Science and Engineering with documentations of relevant training material/modules, research methodology, research facilities involves and needed, and site selection for field laboratory. At the same time, the consultant is also expected to carry out a workshop to draft need analysis of tsunami hazards assessment and mitigations and grand strategy for TDMRC as a centre of excellence in tsunami science and engineering at local, national and regional/international levels. The consultant is expected to engage with relevant institutions at local, national, regional and international levels such as BPBD’s, BNPB, BMKG, LIPI, BPPT, EOS-NTU Singapore, RHIMES Thailand, ICHARM-PWRI, and NOAA USA.
Detailed Tasks and Outputs are specified in the following section.

SCOPE OF WORK
The consultant is to deliver the above output working in consultation with team of TDMRC- Unsyiah under the guidance and supervision of the DRR-A output 3 project coordinator and TDMRC-Unsyiah head of research division.

The following are the scope of work for the recruited personnel:
1. Document and Review Tsunami Science and Engineering Training material, Research Publications, and applications related to Aceh regions.
· Collect all of necessary training materials, research publications, and applications of Tsunami Science and Engineering especially in tsunami hazard assessment and mitigations related to Aceh regions based on previous activities or updated activities and works of various local, national, regional and International organizations and institutions.
· Review the results and fill in the gaps, if any, on how tsunami hazards assessment and mitigations had been carried out and implemented and identify the immediate need and future trend and/or directions.

2. Develop tsunami science and engineering training materials and modules, and identify research applications services.
1. Compile the results of activities (1) and carry out need analysis of tsunami hazards assessment and mitigation at local, national, regional/international levels in order to develop the tsunami science and engineering training materials, modules, syllabus and relevant research applications services.
2. Identify the minimum requirements of human resources and necessary facilities (laboratory and field) that are needed for these purposes.
3. Provide criteria for site selection of the field/natural laboratory necessary for the field training and research camp that relevant to the training modules and research applications services. The consultant will work closely with all stake-holders in selecting the field/natural laboratory and ensure the continuous support from all stake-holders in maintaining and preserving the field/natural laboratory. Site visit will be carried out in selecting field/natural laboratory.

3. Assisted TDMRC in the development of peer group related with current issues of Tsunami Research Initiative and assist TDMRC in networking with institutions that have similar interests in Tsunami science and engineering at local, national, and international level

4. Assist TDMRC in organizing 2-days Workshops to finalized the developed modules (activity 2)

5. Conduct 3-days Training of trainer (ToT) for selected facilitators in the modules developed

6. Assist TDMRC in organizing 2-days Workshops on Tsunami Science and Engineering
· Prepare the working paper on tsunami hazards assessment and mitigations issues at local, national, regional/regional levels.
· Engage with relevant institutions at local, and national, levels such as Aceh Government, BPBD’s, BNPB, BAPPENAS, RISTEK, BMKG, LIPI, BPPT, NGO’s, EOS-NTU Singapore, RHIMES Thailand, ICHARM-PWRI, and NOAA USA and Donors.
· Draft the Grand Strategy of TDMRC/Unsyiah as a centre of excellence in tsunami science and engineering at local, national and regional/international levels

7. Assist TDMRC in organizing the 1st training on Tsunami Science and Engineering using the developed modules under activities (3-6)

The specialist is expected to complete all work identified above within Four (4) months from the date of commencement.

Cost of Workshop will be covered through LoA with TDMRC and travel cost within country of Indonesia (if required) will be calculated separately.

Payment will be authorized upon review and approval of the deliverables by the DRRA Project Coordinator for output 3 and DRRA Project Manager.

REQUIREMENTS
Describe the required degree of expertise and qualifications, including specialized knowledge, language needs, experience, selection criteria, qualifications and performance or other standards the Contractor must fulfill.
Corporate Responsibility & teamwork:
q Serves and promotes the vision, mission, values, and strategic goals of UNDP
q Plans, prioritizes, and delivers tasks on time

People Skills
q Promotes a learning environment; facilitates the development of individual and team competencies

Partnering & Networking:
q Seeks and applies knowledge, information, and best practices from within and outside UNDP
q Ability to liaise and work with Government, Non-Governmental Organizations (NGOs) and other project partners

Results-Orientation:
q Determines clients' needs & adapts UNDP products & services to meet them

Innovation & Judgment
q Contributes creative, practical ideas and approaches to deal with challenging situations
q Pursues own personal and professional development

Communication:
q Demonstrates effective written and oral communication skills

Job Knowledge & Expertise
q Executes tasks systematically & efficiently
q Uses Information Technology effectively as a tool and resource
q Experience in Tsunami related science and engineering.
q Experience in developing syllabus, modules, and training materials.
q Ability to write professional reports, make presentations, provide trainings, prepare strategic development for center of excellence in the tsunami related area, etc.
q Demonstrate a comprehensive knowledge and experiences in undertaking study (field and laboratory), research and investigation in the fields of tsunami science and engineering and tsunami hazard assessment and mitigations.
q Solid publications at International Peer-Review Journal as well as presenting a paper at International conferences related to the tsunami that affecting Banda Aceh region is a plus

Thank you.

Canadian Red Cross - Finance Manager

VACANCY

Since April 2009, Canadian Red Cross (CRC) has worked with the Indonesian Red Cross in the development of a program plan which will address issues of institutional capacity building of Indonesian Red Cross (PMI) chapters and the capacity of PMI chapters to deliver disaster risk reduction as part of an effort to strengthen the resiliency of the community to prepare for, respond to and cope with the effects of future disasters. We are looking for qualified and committed candidates to fill the following position:

Finance Manager (FM)
Based in Jakarta

Standard Function Description:

Under the supervision of the Program Coordinator and/or Country Representative, the Finance Manager will be responsible for the daily operations of the finance function and providing financial expertise in support of the overall strategy of the delegation. The Finance Manager’s responsibilities include general controllership, financial reporting, treasury, and management functions of Canadian Red Cross (CRC) operations in Indonesia. The Finance Manager will also provide support and technical expertise to PMI (Indonesian Red Cross) in support of the goal of building safer and resilient communities.


Duties applicable to all staff

1. Actively work towards the achievement of the CRC goals.

2. Abide by and work in accordance with the Red Cross/Red Crescent principles.

3. Perform any other work related duties and responsibilities that may be assigned by the line manager.


Key Task and Responsibilities:

1. Cash and bank payments & receipts

Ÿ Supervise the processing of bank and cash transactions; ensure compliance with CRC policies for appropriate approvals and internal control procedures for all cash disbursements, receipts, transfers and security over all control documents.

Ÿ Perform regular checks on cash counts, cash and bank reconciliations;

Ÿ Verify account coding on payment requests and cash/bank journals;

Ÿ Ensure that all purchase invoices are paid by the due date.

Ÿ Ensure that monthly invoices are prepared for all personal telephone calls and that these are then deducted from the appropriate per diems/salaries.

Ÿ Ensure proper security controls are in place for the management of petty cash.

2. Delegation accounting system maintenance (GP/ACCPAC)

Ÿ Supervise data entry done by finance officer, including verification of correct coding, dates and descriptions;

Ÿ Check GP/ACCPAC system balances to supporting documentation (balance sheet accounts)

3. Responsible for overall payroll matters, specially:

Ÿ Check the monthly staff payroll, including all tax, pension funds and other social charges calculations;

4. Financial Management

· Support budget holders in managing funds and financial assets of the country representation, under the overall direction of the Program Coordinator and Country Representative. This includes: cash flow and cost control management as well as the management of the payments, cashier, bank signatory and payroll functions. Advise Program Coordinator, Country Representative and budget holders on financial matters;

· Check the Representations Petty Cash floats and ensure that a float of IDR 5’000’000.00 is maintained at all times.

· Monitor the budgets of the delegation and ensure accurate accounting, authorisation and internal control procedures. Investigate and address significant variances with budget holders supported by Program Coordinator and Country Representative;

· Prepare the representation’s monthly cash flow forecast, ensuring adequate, but not excessive, funds are available at all times to provide for continuity of operations and services.

5. Monitor Working Advances

• Work with PMI counterparts at all levels, delegates and national staff to ensure correct preparation and coding of working advance reports;

• Reconcile GP/ACCPAC balances to working advance reports regularly;

· Confirm outstanding working advance balances with PMI on a monthly basis.

• Monitor and follow up on outstanding balances to ensure timely reporting and clearance;

6. Month end processing

• Reconcile balance sheet accounts;

Ÿ Prepare accruals and provisions if needed;

Ÿ Ensure that financial documentation is complete and supported by appropriate documentation and submit to the National Office in a timely manner;

7. Financial Reporting

· With support of Ottawa National Office finance department compile accurate, regular and timely financial reports for PMI budget holders;

· Produce regular and timely weekly and/or monthly financial reports and analysis to the Program Coordinator and Country Representative, clearly indicating performance against objectives and program financial management.

8. Budgeting

· Assist with the development of the yearly operational budgets.

· Provide support to staff in the preparation of budgets and forecasts to support new proposals or project and program realignments.

9. Internal Control & Audit

· Ensure full compliance with all CRC policies and procedures;

· Ensure adequate internal controls are in place within all finance and accounting functions.

· Facilitate and participate in both internal reviews and external audits (e.g. CIDA), as required.

10. Support capacity building

· Under the direction of Program Coordinator and/or Country Representative, provide support to PMI chapters, branches and Pusat with regards to finance including training and mentoring to PMI staff as requested to help further strengthen their systems and procedures.

· Train, support and provide advice to delegates and national staff in financial and administrative matters.

11. Management and Supervision of Finance Department Staff

· Direct, support, train, and line manage the finance staff of Canadian Red Cross in Indonesia.

· Conduct regular performance appraisals of finance staff.

12. Ensure that the fixed asset system is updated and verified quarterly.

13. Ensure adequate back up and retention systems are in place and followed for all finance master files.

14. Any other tasks assigned by the Program Coordinator as required.

Lateral relationships

1. Establish and ensure effective working relationships with the delegates;

2. Ensure effective working relationships with National Society counterparts and leadership;

3. Ensure effective working relationships with technical and service departments at the National Office level.



Person Specification:

1. In good mental and physical health;

2. Appropriate Professional qualification in Finance;

3. Experience of managing and supporting staff;

4. Competent in Financial control at all levels;

5. Competent in budgeting and budget monitoring;

6. Experience of producing narrative & financial reports to deadline;

7. Self-supporting in computers (Windows, spreadsheets, word-processing);

8. Languages English: Professional Berlitz level 6;

9. Skills in training and developing staff;

10. A high degree of competence in teamwork; commitment to the International Red Cross and Red Crescent Movement; national society relationship skills; integrity and personal conduct; sensitivity to diversity; flexibility and adaptability; initiative and direction; interpersonal skills; resilience; results focus and accountability;

11. A high degree of competence in planning; management of budgets; management of resources; monitoring; supervision and control; reporting; communication; networking; management of self; management of others;

12. This programme will involve travel within Indonesia and possibly occasional travel abroad;

13. To adhere with The Fundamental Principles of Red Cross and Red Crescent Movement at all times.


Please Notice: Applications should be sent to recruitment.id@redcross.carecruitment.id@redcross.ca> quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb. Only candidate meeting the Essential Qualifications will be considered. Applications must be received by Monday, 19 September 2011. Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.


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Administrator Manager (Yayasan Kemanusiaan Ibu Pertiwi)

Yayasan Kemanusiaan Ibu Pertiwi (YKIP)
Jl. Kediri No. 38 Kuta - Bali
www.ykip.org info@ykip.org

Administrator Manager

YKIP is a foundation dedicated to improving the lives of the needy in Bali through Health and Education Projects. Established only days after the Bali Bomb Blast of October 12, 2002, our efforts are intended as a living tribute to the 222 dead and 446 injured victims of the two blasts. For more information please visit www.ykip.org
We are looking for exceptional committed personnel to fill the role of Administration Manager. This position reports to the YKIP Management Board.
This role needs to collaborate with the Program Managers to achieve YKIP objectives.

This job includes, but not limited to:
· Manage administration function of Yayasan, permit & legal compliance, HR function in term of HR administration, payroll, leave and benefits administration.
· Manage Finance and Accounting of Yayasan i.e Maintain the book and account, financial report, tax administration and reporting (corporate and personal income tax and withholding tax), Account Payable and Bank Disbursement, handling petty cash/bank book, budget preparation and cost monitoring
· Handle communications i.e. newsletter, donors

Qualifications and Experience:
· Minimum (S1/Bachelor) Degree
· Minimum 5 years of professional experience in administrative works, HR and/or Finance/Accounting
· Ability to use Microsoft Office system. Ability to operate Microsoft Access would be an advantage
· Familiar with MYOB and Indonesian taxation is an advantage


General Requirements:
· Indonesian Nationality
· Excellent Bahasa and English proficiency, verbal and writing
· Excellent interpersonal skill
· Team player with excellent organizational and administration skills
· Willingness to learn new skills and assume responsibilities flexibly
· Ability to work independently, employ initiative to find solutions, prioritize and exercise discretion


This is a Bali based position and candidates from outside Bali will be offered a relocation allowance.