Finance, Administration and Human Resources Manager
Location: Indonesia
________________________________
Description
Finance, Administration and Human Resources Manager, Indonesia
Project Summary:
TheobjectiveofSIAP-1is tocontributetogoodgovernanceinIndonesiabystrengtheningintegrityandaccountabilityin government–principallyatthenationallevel.Itwilldothisbysupporting governmentaland non-governmental efforts to strengthen integrityand accountability. Two major components of SIAP-1 are:
1. SupportingeffortsbykeyaccountabilityagenciessuchastheCorruptionEradication Commission(KPK)andtheSupremeAuditBody(BPK)tostrengthenintegrityand accountability in government.
2. Supportingeffortstostrengthenpoliticalintegrityandaccountabilitybyreducingthe influenceof“moneypolitics.”Thiswillincludesupportforeffortstostrengthenthefair regulation ofpolitical finance and effective oversight and enforcement.
Position Summary:
The Finance, Administration, and Human Resource Manageris responsible for maintaining the financial and accounting records for the project, administering procurement processed, managing personnel, coordinating with the Grants Manager on financial issues, and insuring overall successful operation of the field office. S/He supervises the Project Accountant, Office Manager, Driver, Translator and part-time IT Specialist. The Finance, Administration, and Human Resource Managerreports to the Chief of Party and MS/DC Project Manager.
Responsibilities:
* Manage financial and administrative aspects of the project, including accounting, procurement, grants, sub-contracts, tax payments., IT, logistics, human resources, transportation and office administration;
* Ensure that the Accountant maintains timely and accurate financial information, including reporting to MSI HQ and USAID;
* Assure that the financial aspects of the project meet all the USAID and US government regulations on funds accountability;
* Supervise the Accountant in managing and maintaining the project’s financial database and records using MSI’s standard accounting software;
* Supervise the Office Manager, Driver, Translator, and part-time IT Specialist coordinating with the COP;
* Provide technical support by:
a. Checking and processing financial reports submitted by grantees;
b. Managing procurement process;
c. Completing standard internal templates and forms, etc.
* Manage recruitment process including scope of work in cooperation with component manager (to be approved by COP), biodata verification, biodata verification etc.
* Act as security liaison: train staff on security protocols, refine security manual and ensure compliance;
* Act as a Property Management Supervisor;
* Support the Chief of Party in budget planning and monitoring;
* Perform other project related tasks as directed by the COP
General provisions and limitations:
· All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
· Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.
Qualifications:
•Minimum University Degree in related field
•Minimum 5 (five) years experiences in a similar position, preferably in INGO
• Demonstrated knowledge of USAID programs, financial procedures and regulations.
• Specific technical skills:
- Ability to complete given assignment accurately with minimum supervision
- High sense of personal integrity, discretion, initiative, judgment, and attention to detail
- Ability to manage time and prioritize work and willingness to work extra hours
• Proficient in spoken and written English, and in the use of MS Office Software
• Be able to work efficiently and accurately in a demanding environment
• Good team-work and participatory skill
**This is a local position; only Indonesian nationals will be considered.
Application should include a cover letter, CV (including three references) and contact number by February 12, 2012, at the latest.
Please send applications to erahmi@msi-siap.com. Only candidates who have been selected for an interview will be contacted. No phone calls, please.
Feb 1, 2012
International Bridges to Justice SJTC Development Officer (based in Singapore)
International Bridges to Justice (IBJ) is a not-for-profit, non-governmental organization dedicated to supporting the development of fair criminal justice systems in developing countries, with the ultimate objectives of ensuring the basic legal rights of ordinary citizens and ending torture as a tool of police investigation. IBJ seeks an entrepreneurial professional who will work with the Managing Director in Singapore, as well as senior staff in Geneva, Switzerland, to implement the organization's vision and lead the development effort to support the Singapore Justice Training Centre's (SJTC) consolidation in Singapore and expansion in South East Asia. The Development Officer is responsible for the growth and diversification of SJTC's funding sources, and the strength and development of SJTC's funding relationships. Desirable personal traits of this officer include strategic thinking, goal orientation, creativity/energy/flexibility, professionalism, cultural sensitivity, and a sense of humor.
Roles and Responsibilities:
• Developing and implementing a long-term development strategy to finance the SJTC's operations and activities;
• Developing and implementing annual development plans within the SJTC's overall plans, including:
o researching and identifying potential major donors and available grant providers;
o setting and reaching fundraising targets;
o regularly presenting and networking at fundraising and related events, updating a major donor/grant provider database, and informing major donors/grant providers of SJTC activities;
o updating maintaining SJTC's page on IBJ's website; and,
o conducting frequent monitoring and an annual evaluation;
• Soliciting and securing funding for trainings of defense lawyers and related activities;
• Preparing and submitting grant proposals, including consulting/coordinating with IBJ in Geneva;
• Planning and managing fundraising events, and recruiting and supervising volunteers for them; and
• Assisting the Managing Director with Singapore's Charities Act and related legal compliance.
Qualifications and Competencies:
Required:
• Bachelor's Degree in related field;
• Commitment to access to justice and rule of law in South East Asia;
• At least 3 years experience in development, including:
o drafting funding solicitations and grant proposals;
o planning and managing events; and,
o recruiting and supervising volunteers;
• Superior oral and written communication and persuasion skills; and,
• Familiarity with fundraising software and database management.
Desirable:
• Singapore citizenship or PR status;
• Experience working in a small team in a start-up environment;
• Accounting skills and experience;
• Knowledge of and contacts in Singapore legal and philanthropy and/or CSR communities; and,
• Fluency in Chinese or a South East Asian language (in particular Bahasa Indonesian or Malay).
Salary will be commensurate with work experience/Singapore costs.
To apply, please submit a cover letter and CV (including references) by 2 March 2012, by email to: mcoghlan@ibj.org or internationalbridges@ibj.org (please include "SJTC Development Officer Position" in the subject line)
Roles and Responsibilities:
• Developing and implementing a long-term development strategy to finance the SJTC's operations and activities;
• Developing and implementing annual development plans within the SJTC's overall plans, including:
o researching and identifying potential major donors and available grant providers;
o setting and reaching fundraising targets;
o regularly presenting and networking at fundraising and related events, updating a major donor/grant provider database, and informing major donors/grant providers of SJTC activities;
o updating maintaining SJTC's page on IBJ's website; and,
o conducting frequent monitoring and an annual evaluation;
• Soliciting and securing funding for trainings of defense lawyers and related activities;
• Preparing and submitting grant proposals, including consulting/coordinating with IBJ in Geneva;
• Planning and managing fundraising events, and recruiting and supervising volunteers for them; and
• Assisting the Managing Director with Singapore's Charities Act and related legal compliance.
Qualifications and Competencies:
Required:
• Bachelor's Degree in related field;
• Commitment to access to justice and rule of law in South East Asia;
• At least 3 years experience in development, including:
o drafting funding solicitations and grant proposals;
o planning and managing events; and,
o recruiting and supervising volunteers;
• Superior oral and written communication and persuasion skills; and,
• Familiarity with fundraising software and database management.
Desirable:
• Singapore citizenship or PR status;
• Experience working in a small team in a start-up environment;
• Accounting skills and experience;
• Knowledge of and contacts in Singapore legal and philanthropy and/or CSR communities; and,
• Fluency in Chinese or a South East Asian language (in particular Bahasa Indonesian or Malay).
Salary will be commensurate with work experience/Singapore costs.
To apply, please submit a cover letter and CV (including references) by 2 March 2012, by email to: mcoghlan@ibj.org or internationalbridges@ibj.org (please include "SJTC Development Officer Position" in the subject line)
Jan 31, 2012
Vacancy Islamic Relief Indonesia: PROJECT SUPPORT MANAGER - Banda Aceh, NAD
Islamic Relief Worldwide is an International Non-Governmental Organization
(NGO) established in Birmingham, UK in 1984. Islamic Relief has a
consultative status (special category) with the economic and Social Council
of the United Nations is full member of British Overseas NGOs for
Development (BOND) and a signatory to the code of conduct for the
International Red Cross and Red Crescent Movement and NGOs in Disaster
Relief. It seeks to promote sustainable economic and social development by
working with local communities through relief and development programmes.
Islamic Relief Indonesia is part of Islamic Relief Worldwide which has been
working in Indonesia since 2003. Islamic Relief Indonesia provides service
and support to the communities in mandate areas, based on the MoU with
Department of Home Affairs. There are some initiative sectors under
Emergency and Development program such as Shelter, Water and Sanitation,
Health and Nutrition, Livelihood, Orphans, Education, Marines Fisheries, and
Disaster Preparedness and Response. Through these sectors, Islamic Relief
Indonesia plays significant role in alleviating the suffering and poverty of
the world's poorest people.
Islamic Relief Indonesia seeks to hire committed and experienced persons for
the following position:
PROJECT SUPPORT MANAGER (PSM)
Base: Banda Aceh - NAD
The Project Support Manager (PSM) is a management position for IRI (EDFF
project) with supervisory and managerial responsibilities, and ensures
positive representation of IRI in the field. The PSM should ensure that the
program is running smoothly by coordinating and overseeing the operations of
the field office on regular base, and keeping up to date with contextual
developments. This includes training and supervising administrative,
logistics, procurement, finance and program staff and ensuring compliance
with IRI and donor policies and procedures.. PSM will support all heads of
fie ld offices and other subordinate staff to ensure that programmatic
objectives are met within allotted time, budget, quality and compliance
standards.
Responsibilities:
. Oversee the smooth flow of routine support functions (e.g.,
finance, administration, logistics) of the IRI office and compliance with
IRI and donor policies and procedures.
. Ensure effective and transparent use and documentation of
financial resources by all project staff in compliance with IRI and donor
policies and procedures.
. Ensure that procurement is completed, documented, and delivered to
end-user in a timely manner, with items procured meeting specifications of
end-users while adhering to donor and IRI procurement guidelines.
. Supervise all programs implemented from the field office and will
support all field office in-charge and other relevant staff to ensure that
programmatic objectives are met within allotted time, budget and quality
standards, and are in adherence to internal Program Management and Quality
Control and Compliance systems.
. PSM should work closely with Head of Program to coordinate and
provide operational support to program activities, ensuring that the team is
able to adhere to work plans, that activities are on schedule and of
quality, and that program deliverables are completed as committed.
. Ensure all IRI internal reporting obligations are met.
. Regular budget monitoring and the supervision of finances at the
field level
. Assist in the completion of donor reports.
Qualification and Experience:
. Bachelor Level education (minimum) in a relevant field such or
International Relations, economy or Development.
. Project management experience (management, planning, staff
development and training skills) in development programmes
. 5-8 years previous work experience in a relevant position
. Proven capabilities in leadership and management required
. Excellent skills in written and spoken English
. Strong negotiation and interpersonal skills, and flexibility in
cultural and organizational terms
. Ability to work well and punctually under pressure
. Minimum 10 years' NGO or relevant organization experience
successfully managing programs and teams in the field, preferably in
Indonesia.
. Program experience including program implementation, M&E, needs
assessments, report development and budget monitoring.
. Have working experience in Aceh province (preferred)
Success Factors:
. At least 5 to 8 years of field experience in program management
and coordination;
. Familiarity with the aid system, and ability to understand donor
and governmental requirements;
. Excellent communication and drafting skills;
. Able to coordinate and manage staff and project activities;
. Proven ability to work creatively and independently both in the
field and in the office;
. Being a strong team player and adept at creating a strong team
spirit;
. Ability to organize and plan effectively;
. Ability to work with culturally diverse groups of people;
. Ability to travel and work in difficult conditions and under
pressure;
. Knowledge of local language and/or regional experience an asset
. Ability to follow and enforce procedures, meet deadlines and work
independently and cooperatively with team members,.
. Have strong staff skills and the ability to motivate diverse
teams.
. Have the problem-solving ability
. Excellent oral and written English skills.
. Strong negotiation and interpersonal skills, and flexibility in
cultural and organizational terms
Representation
. Liaise with local government officials, (PMU/PMC and local
government in Simuelue and Singkil) , local leaders and other community
members to foster coordination and ensure support for and acceptance of IRI
activities.
. Receive, brief and support all IRW and donor visitors to the
region.
. Participate in official meetings and ensure ongoing and regular
coordination with state authorities to ensure maximum visibility.
. Participate in donor meetings at state level and communicate
relevant information to the Country Director
. Participate in inter-NGO Coordination meetings and any other
relevant inter-governmental institution at state level
. Ensure maximum visibility of IRI amongst the NGO community at
state level.
Accountability:
IRI team members are expected to support all efforts towards accountability,
specifically to our beneficiaries and to international standards guiding
international relief and development work while actively engaging
beneficiary communities as equal partners in the design, monitoring and
evaluation of our field projects.
If you meet the above requirements kindly send your detailed CV with
recommendations from 2 referees, (one of them your immediate former
employer) to:
Human Resources Department
Islamic Relief Indonesia - Banda Aceh Office
Jl. Alue Blang No. 24 Neusu Aceh, Banda Aceh
Email:
hrislamic@islamic-relief.or.id
Please put the job title and your name as subject of your email.
Early applications are encouraged
Closing Date For Applications: 15 February 2012
(NGO) established in Birmingham, UK in 1984. Islamic Relief has a
consultative status (special category) with the economic and Social Council
of the United Nations is full member of British Overseas NGOs for
Development (BOND) and a signatory to the code of conduct for the
International Red Cross and Red Crescent Movement and NGOs in Disaster
Relief. It seeks to promote sustainable economic and social development by
working with local communities through relief and development programmes.
Islamic Relief Indonesia is part of Islamic Relief Worldwide which has been
working in Indonesia since 2003. Islamic Relief Indonesia provides service
and support to the communities in mandate areas, based on the MoU with
Department of Home Affairs. There are some initiative sectors under
Emergency and Development program such as Shelter, Water and Sanitation,
Health and Nutrition, Livelihood, Orphans, Education, Marines Fisheries, and
Disaster Preparedness and Response. Through these sectors, Islamic Relief
Indonesia plays significant role in alleviating the suffering and poverty of
the world's poorest people.
Islamic Relief Indonesia seeks to hire committed and experienced persons for
the following position:
PROJECT SUPPORT MANAGER (PSM)
Base: Banda Aceh - NAD
The Project Support Manager (PSM) is a management position for IRI (EDFF
project) with supervisory and managerial responsibilities, and ensures
positive representation of IRI in the field. The PSM should ensure that the
program is running smoothly by coordinating and overseeing the operations of
the field office on regular base, and keeping up to date with contextual
developments. This includes training and supervising administrative,
logistics, procurement, finance and program staff and ensuring compliance
with IRI and donor policies and procedures.. PSM will support all heads of
fie ld offices and other subordinate staff to ensure that programmatic
objectives are met within allotted time, budget, quality and compliance
standards.
Responsibilities:
. Oversee the smooth flow of routine support functions (e.g.,
finance, administration, logistics) of the IRI office and compliance with
IRI and donor policies and procedures.
. Ensure effective and transparent use and documentation of
financial resources by all project staff in compliance with IRI and donor
policies and procedures.
. Ensure that procurement is completed, documented, and delivered to
end-user in a timely manner, with items procured meeting specifications of
end-users while adhering to donor and IRI procurement guidelines.
. Supervise all programs implemented from the field office and will
support all field office in-charge and other relevant staff to ensure that
programmatic objectives are met within allotted time, budget and quality
standards, and are in adherence to internal Program Management and Quality
Control and Compliance systems.
. PSM should work closely with Head of Program to coordinate and
provide operational support to program activities, ensuring that the team is
able to adhere to work plans, that activities are on schedule and of
quality, and that program deliverables are completed as committed.
. Ensure all IRI internal reporting obligations are met.
. Regular budget monitoring and the supervision of finances at the
field level
. Assist in the completion of donor reports.
Qualification and Experience:
. Bachelor Level education (minimum) in a relevant field such or
International Relations, economy or Development.
. Project management experience (management, planning, staff
development and training skills) in development programmes
. 5-8 years previous work experience in a relevant position
. Proven capabilities in leadership and management required
. Excellent skills in written and spoken English
. Strong negotiation and interpersonal skills, and flexibility in
cultural and organizational terms
. Ability to work well and punctually under pressure
. Minimum 10 years' NGO or relevant organization experience
successfully managing programs and teams in the field, preferably in
Indonesia.
. Program experience including program implementation, M&E, needs
assessments, report development and budget monitoring.
. Have working experience in Aceh province (preferred)
Success Factors:
. At least 5 to 8 years of field experience in program management
and coordination;
. Familiarity with the aid system, and ability to understand donor
and governmental requirements;
. Excellent communication and drafting skills;
. Able to coordinate and manage staff and project activities;
. Proven ability to work creatively and independently both in the
field and in the office;
. Being a strong team player and adept at creating a strong team
spirit;
. Ability to organize and plan effectively;
. Ability to work with culturally diverse groups of people;
. Ability to travel and work in difficult conditions and under
pressure;
. Knowledge of local language and/or regional experience an asset
. Ability to follow and enforce procedures, meet deadlines and work
independently and cooperatively with team members,.
. Have strong staff skills and the ability to motivate diverse
teams.
. Have the problem-solving ability
. Excellent oral and written English skills.
. Strong negotiation and interpersonal skills, and flexibility in
cultural and organizational terms
Representation
. Liaise with local government officials, (PMU/PMC and local
government in Simuelue and Singkil) , local leaders and other community
members to foster coordination and ensure support for and acceptance of IRI
activities.
. Receive, brief and support all IRW and donor visitors to the
region.
. Participate in official meetings and ensure ongoing and regular
coordination with state authorities to ensure maximum visibility.
. Participate in donor meetings at state level and communicate
relevant information to the Country Director
. Participate in inter-NGO Coordination meetings and any other
relevant inter-governmental institution at state level
. Ensure maximum visibility of IRI amongst the NGO community at
state level.
Accountability:
IRI team members are expected to support all efforts towards accountability,
specifically to our beneficiaries and to international standards guiding
international relief and development work while actively engaging
beneficiary communities as equal partners in the design, monitoring and
evaluation of our field projects.
If you meet the above requirements kindly send your detailed CV with
recommendations from 2 referees, (one of them your immediate former
employer) to:
Human Resources Department
Islamic Relief Indonesia - Banda Aceh Office
Jl. Alue Blang No. 24 Neusu Aceh, Banda Aceh
Email:
hrislamic@islamic-relief.or.id
Please put the job title and your name as subject of your email.
Early applications are encouraged
Closing Date For Applications: 15 February 2012
Jan 30, 2012
SERASI Vacancy: Program Officer - Education, based in Papua.
URGENTLY REQUIRED
SERASI is a USAID
funded project that supports Indonesia’s continuing evolution into a peaceful, justice and democratic nation with respect for pluralism and
protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID’s strategic grants and technical assistance program in the areas of democracy and
governance, health, and education. In the coming year SERASI will significantly
expand it focus in Eastern Indonesia and seeks qualified individuals to fill
the following position:
PROGRAM
OFFICER - EDUCATION, Papua Based (Code: POE-PPA)
General
Description of Role:
-Develop grant proposals/sub-contracts in consultation with Indonesia and international NGOs, and under the supervision of the Program manager to address Overall program objectives in Year 5.
-Ensure compliance with all procedures and policies for grant development, issuance, management and grant closeout – i.e. the entire life cycle of the grant.
-Develop collaborative and
transparent relationships among NGOs, academic institutions, private sectors,
and the Government.
Responsibilities:
1. -Undertake
all substantive development of grant proposals/applications and obtain required
approvals both internally in SERASI and with USAID to turn grant ideas into
actual grants.
2. -Ensure
programs supported by SERASI are in line with the overall project objectives,
and the allocated budget is utilized effectively.
3. -Socialize
the IRD SERASI program to potential grantees (NGOs, academic institutions, etc)
in order to develop sound grant proposals to meet the project objectives.
4. -Ensure
proposal and institutional compliance in the program development process.
5. -Ensure
there is internal consistency in the proposals with program and financial
elements.
6. -Review
grant agreement modification request submitted by grantee and ensure
modification is fully justified.
Required Qualifications:
· -Minimum bachelor degree in relevant field
(relevant experience may substitute the relevant degree). Degree in an education related field is
preferred.
· -Minimum 5 years working experience in a
similar position in an NGO or an international organization with direct
experience for program development and manage
-Previous experience working with grants and
grantees, knowledge of the general grant cycle, and how to work with grantees
on large, complex grant programs in the field.
-Minimum
5 years experience in a similar position working on matters of education programming and or education policy in Indonesia.Demonstratedknowledge of education issues in development,
particularly as they relate to Eastern Indonesia and Papua.
QUALIFIED APPLICANTSshould submit a
cover letter, CV, 3 references, and salary history/expectations with the POSITION CODE on your email subject by Feb 10, 2012 to:
Email: opportunity@ird.or.id
ONLY Individuals that meet the MINIMUM REQUIREMENTS will
be considered
SERASI is a USAID
funded project that supports Indonesia’s continuing evolution into a peaceful, justice and democratic nation with respect for pluralism and
protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID’s strategic grants and technical assistance program in the areas of democracy and
governance, health, and education. In the coming year SERASI will significantly
expand it focus in Eastern Indonesia and seeks qualified individuals to fill
the following position:
PROGRAM
OFFICER - EDUCATION, Papua Based (Code: POE-PPA)
General
Description of Role:
-Develop grant proposals/sub-contracts in consultation with Indonesia and international NGOs, and under the supervision of the Program manager to address Overall program objectives in Year 5.
-Ensure compliance with all procedures and policies for grant development, issuance, management and grant closeout – i.e. the entire life cycle of the grant.
-Develop collaborative and
transparent relationships among NGOs, academic institutions, private sectors,
and the Government.
Responsibilities:
1. -Undertake
all substantive development of grant proposals/applications and obtain required
approvals both internally in SERASI and with USAID to turn grant ideas into
actual grants.
2. -Ensure
programs supported by SERASI are in line with the overall project objectives,
and the allocated budget is utilized effectively.
3. -Socialize
the IRD SERASI program to potential grantees (NGOs, academic institutions, etc)
in order to develop sound grant proposals to meet the project objectives.
4. -Ensure
proposal and institutional compliance in the program development process.
5. -Ensure
there is internal consistency in the proposals with program and financial
elements.
6. -Review
grant agreement modification request submitted by grantee and ensure
modification is fully justified.
Required Qualifications:
· -Minimum bachelor degree in relevant field
(relevant experience may substitute the relevant degree). Degree in an education related field is
preferred.
· -Minimum 5 years working experience in a
similar position in an NGO or an international organization with direct
experience for program development and manage
-Previous experience working with grants and
grantees, knowledge of the general grant cycle, and how to work with grantees
on large, complex grant programs in the field.
-Minimum
5 years experience in a similar position working on matters of education programming and or education policy in Indonesia.Demonstratedknowledge of education issues in development,
particularly as they relate to Eastern Indonesia and Papua.
QUALIFIED APPLICANTSshould submit a
cover letter, CV, 3 references, and salary history/expectations with the POSITION CODE on your email subject by Feb 10, 2012 to:
Email: opportunity@ird.or.id
ONLY Individuals that meet the MINIMUM REQUIREMENTS will
be considered
FYI - Technical Administrative Assistant
PFM Multi-Donor Trust Fund - Child Trust Fund # 2
Program Area C: Legislative Oversight
Technical Administrative Assistant
The objective of this assignment is to obtain the services of a
Technical Administrative Assistant who will assist the head of the Dewan
Perwakilan Rakyat (DPR) PIU in the area of administrative services
including preparing TORs and reports, correspondence and communications,
translation, and giving project management support in terms of managing,
coordinating and monitoring program activities and conducting
communication with other related parties under the activities of PFM
MDTF.
The Assistant must have following qualifications and experiences:
* Bachelor degree or equivalent in the field of politics, public
policy, economics, laws or other related fields.
* At least 3 years of experience in project and/or office management.
Preferably experience managing donor assisted programs, and on
legislative programs.
* Ability to communicate on professional level in Indonesia and to
translate/interpret from English to Indonesia or vice versa to Indonesia
and/ or international audiences/ guest.
* Experience in organizing and facilitating workshop, seminars and
conferences.
* Excellent of English writing and speaking skill is required.
* Good Interpersonal skills and have sense of teamwork.
Please send your resume and cover letter to intanpuja@dpr.go.id or
intanpuja@yahoo.com
. Please specify the position you applied for in the
subject. No phone inquiries accepted. Only qualified candidates will be
contacted.
Closing date: February 05, 2012.
Program Area C: Legislative Oversight
Technical Administrative Assistant
The objective of this assignment is to obtain the services of a
Technical Administrative Assistant who will assist the head of the Dewan
Perwakilan Rakyat (DPR) PIU in the area of administrative services
including preparing TORs and reports, correspondence and communications,
translation, and giving project management support in terms of managing,
coordinating and monitoring program activities and conducting
communication with other related parties under the activities of PFM
MDTF.
The Assistant must have following qualifications and experiences:
* Bachelor degree or equivalent in the field of politics, public
policy, economics, laws or other related fields.
* At least 3 years of experience in project and/or office management.
Preferably experience managing donor assisted programs, and on
legislative programs.
* Ability to communicate on professional level in Indonesia and to
translate/interpret from English to Indonesia or vice versa to Indonesia
and/ or international audiences/ guest.
* Experience in organizing and facilitating workshop, seminars and
conferences.
* Excellent of English writing and speaking skill is required.
* Good Interpersonal skills and have sense of teamwork.
Please send your resume and cover letter to intanpuja@dpr.go.id or
intanpuja@yahoo.com
. Please specify the position you applied for in the
subject. No phone inquiries accepted. Only qualified candidates will be
contacted.
Closing date: February 05, 2012.
Temporary Programme Assistant vacancy in British Council Indonesia (ACDP)
Terms of Reference
Temporary Programme
Assistant
ACDP Programme
The British Council is commissioned to undertake a project
under Analytical and Capacity Development Partnership (ACDP)scheme
and is currently seeking Indonesian national individual to be
part of this project.
ACDP is a facility to promote policy dialogue
and institutional reform of the educationsector to underpin
policy implementation and help reduce disparities in provincialand
district education performance formed by the Government of Indonesia (GOI), the
AustralianAgency for International Development (AusAID), the
European Union (EU) and the Asian Development Bank (ADB). ACDP supports policy
development, organizationalchange and planning for capacity
development for the education sector.
The Project:
Analytical Capacity Development Partnership
(ACDP) Programme
Duration:
February2012 – July 2012 (6 months) with posibble extension
Terms of Reference:
Temporary Programme
Assistant for ACDP Programme
Summary
The
person will support the implementation of Analytical
Capacity Development Partnership (ACDP) programme and work with other members
of the team in planning, organising, monitoring and reporting the delivery of
ACDP programs in accordance with British Council’s and client(s)’s
standards and procedures.
DUTIES
& RESPONSIBILITIES
1. Project management
· To coordinate with ACDP Program
Managers, Consultants and the rest of program team for logistical and
administration support for ACDP activities
· Provide preparation of workshop
for education sector stakeholders and other events related to the project
· To provide travel arrangement and
fieldwork for consultants as well as ACDP team and prepare travel report
accordingly
· Liaise with external parties such
as consultants, government officials as well as beneficiaries during project
implementation
· Together with the Finance Officer
serves as the point of reference on all aspects of the projects paticularly in
relation to procurement and financial
process
· To support the procurement,
management of internal and external resources, and financial process.
· Provide support for project
closure, evaluation activities and related process.
· To contribute to the preparation
and submission of regular and final reports for donor agency.
· To contribute to the preparation
of BC reporting requirements
2. Financial management
· Provide financial and technical
reporting to internal and external clients
· To make sure British Council’s financial
standard procedure and quality are maintained
· Manage finance report of ADB-funded
ACDP project for internal and external clients and beneficiaries for each
project
· Manage the payment process for
vendors and clients.
STANDARDS
· Project documentation maintained
in accordance with BC’s and clients’ standards and needs.
· Documentation distributed to
project boards on time; minutes circulated within agreed timescales.
· Use of project resources monitored
and reported on according to schedule agreed with Programmes Manager.
QUALIFICATIONS
· Project and contract management,
preferably with previous experience with NGO and client services organization
· Strong administration skills
· Good communication skills
especially in English language speaking and writing for reporting purposes
· Good negotiation skills in dealing
with government and international agency related to project management
· Computer literate and familiar
with Microsoft Office applications, SAP system and other related programs
The
British Council is an equal opportunities employer, does not discriminate on grounds
of ethnic origin, race, religious beliefs, age, disability, gender or sexual
orientation.
Kindly submit a CV and cover letter mentioning
the title of position as the subject of your email subject to job.vacancy@britishcouncil.or.id
by 5 February 2012
Temporary Programme
Assistant
ACDP Programme
The British Council is commissioned to undertake a project
under Analytical and Capacity Development Partnership (ACDP)scheme
and is currently seeking Indonesian national individual to be
part of this project.
ACDP is a facility to promote policy dialogue
and institutional reform of the educationsector to underpin
policy implementation and help reduce disparities in provincialand
district education performance formed by the Government of Indonesia (GOI), the
AustralianAgency for International Development (AusAID), the
European Union (EU) and the Asian Development Bank (ADB). ACDP supports policy
development, organizationalchange and planning for capacity
development for the education sector.
The Project:
Analytical Capacity Development Partnership
(ACDP) Programme
Duration:
February2012 – July 2012 (6 months) with posibble extension
Terms of Reference:
Temporary Programme
Assistant for ACDP Programme
Summary
The
person will support the implementation of Analytical
Capacity Development Partnership (ACDP) programme and work with other members
of the team in planning, organising, monitoring and reporting the delivery of
ACDP programs in accordance with British Council’s and client(s)’s
standards and procedures.
DUTIES
& RESPONSIBILITIES
1. Project management
· To coordinate with ACDP Program
Managers, Consultants and the rest of program team for logistical and
administration support for ACDP activities
· Provide preparation of workshop
for education sector stakeholders and other events related to the project
· To provide travel arrangement and
fieldwork for consultants as well as ACDP team and prepare travel report
accordingly
· Liaise with external parties such
as consultants, government officials as well as beneficiaries during project
implementation
· Together with the Finance Officer
serves as the point of reference on all aspects of the projects paticularly in
relation to procurement and financial
process
· To support the procurement,
management of internal and external resources, and financial process.
· Provide support for project
closure, evaluation activities and related process.
· To contribute to the preparation
and submission of regular and final reports for donor agency.
· To contribute to the preparation
of BC reporting requirements
2. Financial management
· Provide financial and technical
reporting to internal and external clients
· To make sure British Council’s financial
standard procedure and quality are maintained
· Manage finance report of ADB-funded
ACDP project for internal and external clients and beneficiaries for each
project
· Manage the payment process for
vendors and clients.
STANDARDS
· Project documentation maintained
in accordance with BC’s and clients’ standards and needs.
· Documentation distributed to
project boards on time; minutes circulated within agreed timescales.
· Use of project resources monitored
and reported on according to schedule agreed with Programmes Manager.
QUALIFICATIONS
· Project and contract management,
preferably with previous experience with NGO and client services organization
· Strong administration skills
· Good communication skills
especially in English language speaking and writing for reporting purposes
· Good negotiation skills in dealing
with government and international agency related to project management
· Computer literate and familiar
with Microsoft Office applications, SAP system and other related programs
The
British Council is an equal opportunities employer, does not discriminate on grounds
of ethnic origin, race, religious beliefs, age, disability, gender or sexual
orientation.
Kindly submit a CV and cover letter mentioning
the title of position as the subject of your email subject to job.vacancy@britishcouncil.or.id
by 5 February 2012
Finance Officer Urgently Needed - Plan Indonesia
BE PART OF US..
Plan Indonesiaadalah lembaga kemanusian internasional, dan organisasi pengembangan masyarakat yang berpusat pada anak, tanpa afiliasi dengan agama, kepentingan politik dan pemerintah tertentu. Visi Plan adalah terciptanya suatu dunia, dimana semua anak bisa mewujudkan seluruh potensi mereka di dalam masyarakat yang menghormati hak dan martabat manusia.
Kami mengundang generasi muda Indonesia yang jujur dan memiliki komitmen terhadap pengembangan masyarakat yang berpusat pada anak, untuk bergabung dengan kami sebagai:
Finance Officer - Jakarta
Bertanggung jawab terhadap Finance dan fungsi yang terkait di Country Office – Jakarta and melakukan koordinasi tentang keuangan dengan kantor Area dan Program Unit sesuai kebijakan dan prosedur yang berlaku di lembaga.
Kualifikasi :
· Sarjana jurusan Akuntansi
· Minimal 3 ( tiga ) tahun pengalaman di finance dan akunting, lebih diutamakan di INGO
· Memahami tentang prinsip-prinsip Akuntansi dan Hukum Perburuhan dan Pajak
· Mempunyai kemampuan Bahasa Inggris lisan dan tulisan
· Mempunyai kemampuan komunikasi yang baik
· Familiar dengan komputer dan software terkait
Kirimkan surat lamaran lengkap secepatnya (beserta curriculum vitae, copy ijazah, copy transkrip nilai, pas photo terbaru ukuran 3 x 4), paling lambat pada 14 Februari 2012 ke:
HR Recruitment Plan Indonesia, d/aGedung Menara Duta Lt. 6 Wing A, Jl. HR Rasuna Said Kav. B-9 Jakarta Selatan; atau Email: HRD.Indonesia@plan-international.org
Silahkan mengisi kolom subject email dalam format : ( Posisi yang dilamar – Nama Anda )
Sebagai organisasi pengembangan masyarakat yang berpusat pada anak, Plan tidak mentoleransi kekerasan terhadap anak. Jika anda ingin mengetahui lebih lanjut tentang Plan International silahkan kunjungi website kami di www.plan-international.org
Plan Indonesiaadalah lembaga kemanusian internasional, dan organisasi pengembangan masyarakat yang berpusat pada anak, tanpa afiliasi dengan agama, kepentingan politik dan pemerintah tertentu. Visi Plan adalah terciptanya suatu dunia, dimana semua anak bisa mewujudkan seluruh potensi mereka di dalam masyarakat yang menghormati hak dan martabat manusia.
Kami mengundang generasi muda Indonesia yang jujur dan memiliki komitmen terhadap pengembangan masyarakat yang berpusat pada anak, untuk bergabung dengan kami sebagai:
Finance Officer - Jakarta
Bertanggung jawab terhadap Finance dan fungsi yang terkait di Country Office – Jakarta and melakukan koordinasi tentang keuangan dengan kantor Area dan Program Unit sesuai kebijakan dan prosedur yang berlaku di lembaga.
Kualifikasi :
· Sarjana jurusan Akuntansi
· Minimal 3 ( tiga ) tahun pengalaman di finance dan akunting, lebih diutamakan di INGO
· Memahami tentang prinsip-prinsip Akuntansi dan Hukum Perburuhan dan Pajak
· Mempunyai kemampuan Bahasa Inggris lisan dan tulisan
· Mempunyai kemampuan komunikasi yang baik
· Familiar dengan komputer dan software terkait
Kirimkan surat lamaran lengkap secepatnya (beserta curriculum vitae, copy ijazah, copy transkrip nilai, pas photo terbaru ukuran 3 x 4), paling lambat pada 14 Februari 2012 ke:
HR Recruitment Plan Indonesia, d/aGedung Menara Duta Lt. 6 Wing A, Jl. HR Rasuna Said Kav. B-9 Jakarta Selatan; atau Email: HRD.Indonesia@plan-international.org
Silahkan mengisi kolom subject email dalam format : ( Posisi yang dilamar – Nama Anda )
Sebagai organisasi pengembangan masyarakat yang berpusat pada anak, Plan tidak mentoleransi kekerasan terhadap anak. Jika anda ingin mengetahui lebih lanjut tentang Plan International silahkan kunjungi website kami di www.plan-international.org
Administrative Grants Officer
V A C A N C Y
Administrative Grants Officer
BACKGROUND
SEADI is a project funded by the U.S. Agency for International Development (USAID) designed to respond quickly on a demand-driven basis to Government of Indonesia requests for assistance in addressing critical policy issues, especially pertaining to job creation and poverty reduction. Sound evidence-based economic policy-making and implementation is essential to achieving rapid, inclusive and sustainable economic growth. Strong institutions and capable individuals that can assist government to analyze policy options, as well as, to independently evaluate and advocate for policy positions are critical to this objective.
As one of the three components in SEADI Project, the grants program supports the project's economic analysis and capacity building activities. Awards will be given to institutions and individuals to support/conduct technical analyses, provide technical assistance, engage in public outreach and awareness, and implement training for the Government of Indonesia and/or research and advocacy organizations.
OBJECTIVES (SCOPE)
To provide financial and administrative backstopping to SEADI Grants Program activities.
TASKS (RESPONSIBILITIES)
The Administrative Grant Officer will have the following tasks or areas of responsibility:
1. Permanent / Primary Responsibilities/ Duties
• Back office Grant Administration
- Registering incoming concept papers, recording meeting with applicants or grantees and other important events related with Grants Program in General Tracker database.
- Following up concept papers which pass initial screening, printing them and filing the hardcopies in map folders, organizing soft copies in the Grant Administration Database folder.
- Following up development of complete grant application in Application Process Tracker database.
- Preparing zip folder of application ready for scoring and compiling scoring result both soft copy and hardcopy.
- Supporting the Grants Manager in financial and administrative development of grant applications.
- Process all necessary internal financial / grant compliance forms, including grant agreements, grant negotiation memo, and other grant's procurement and financial documents.
- Supporting the Grants Manager in conducting financial / administrative monitoring and evaluation of the recipient's performance during the awarded period in order to facilitate the attainment of program objectives.
- Assuring administrative, financial and technical compliance with the terms and conditions of the grant., including checks related to USAID OMB Circular A-112; ADS 312 "Eligibility of Commodities"; and "As Applicable Standard Provision No. 6: Source, Origin and Nationality".
• Supporting the Grants Manager in reviewing and analyzing all financial performance and reports.
• Preparing internal documents to support amendments to the grant (if any).
• Supporting the Grants Manager in evaluating the recipient's financial performance:
- Preparing internal documents to suspend and/or to terminate the grant in case a grantee fails to comply with the financial terms and conditions of the grant.
- Maintain the electronic grant database and paper file system for each grant.
• Coordinating payment (with SEADI Project Accountant) for grantees achieving each benchmark and updating status in Grants Disbursement Monitoring Database.
2. Secondary Responsibilities / Duties
• Participate in regular internal training sessions to improve professional skills on a continuous basis.
• To the extent feasible given other duties, provide general administrative support to the rest of the staff of SEADI in coordination with the SEADI Office Manager
• Perform additional secondary duties as assigned by Chief of Party.
3. Temporary Responsibilities / Duties
• To serve on temporary task forces, teams, and cross cutting initiatives project wide, as assigned.
4. Reporting Relationship
• Reports to the Grants Manager for day-to-day technical guidance.
• Reports to the Office Manager for administrative matters
POSTING RELATIONSHIPS
The Administrative Grant Officer will be based in Jakarta.
Interested applicants are requested to send a cover letter and resume (references will not be contacted prior the interview) tohrd@seadiproject.com
by Friday, 10 February 2012. Please list the position title in the subject line of the email submission.
No telephone inquiries, please. Only qualified and final candidates will be contacted. This position will be subject to USAID approval and salary scales.
Nathan Associates, Inc. (www.nathaninc.com) was founded in 1946 and is a U.S. consulting firms providing expertise in developing and emerging-market countries worldwide.
Administrative Grants Officer
BACKGROUND
SEADI is a project funded by the U.S. Agency for International Development (USAID) designed to respond quickly on a demand-driven basis to Government of Indonesia requests for assistance in addressing critical policy issues, especially pertaining to job creation and poverty reduction. Sound evidence-based economic policy-making and implementation is essential to achieving rapid, inclusive and sustainable economic growth. Strong institutions and capable individuals that can assist government to analyze policy options, as well as, to independently evaluate and advocate for policy positions are critical to this objective.
As one of the three components in SEADI Project, the grants program supports the project's economic analysis and capacity building activities. Awards will be given to institutions and individuals to support/conduct technical analyses, provide technical assistance, engage in public outreach and awareness, and implement training for the Government of Indonesia and/or research and advocacy organizations.
OBJECTIVES (SCOPE)
To provide financial and administrative backstopping to SEADI Grants Program activities.
TASKS (RESPONSIBILITIES)
The Administrative Grant Officer will have the following tasks or areas of responsibility:
1. Permanent / Primary Responsibilities/ Duties
• Back office Grant Administration
- Registering incoming concept papers, recording meeting with applicants or grantees and other important events related with Grants Program in General Tracker database.
- Following up concept papers which pass initial screening, printing them and filing the hardcopies in map folders, organizing soft copies in the Grant Administration Database folder.
- Following up development of complete grant application in Application Process Tracker database.
- Preparing zip folder of application ready for scoring and compiling scoring result both soft copy and hardcopy.
- Supporting the Grants Manager in financial and administrative development of grant applications.
- Process all necessary internal financial / grant compliance forms, including grant agreements, grant negotiation memo, and other grant's procurement and financial documents.
- Supporting the Grants Manager in conducting financial / administrative monitoring and evaluation of the recipient's performance during the awarded period in order to facilitate the attainment of program objectives.
- Assuring administrative, financial and technical compliance with the terms and conditions of the grant., including checks related to USAID OMB Circular A-112; ADS 312 "Eligibility of Commodities"; and "As Applicable Standard Provision No. 6: Source, Origin and Nationality".
• Supporting the Grants Manager in reviewing and analyzing all financial performance and reports.
• Preparing internal documents to support amendments to the grant (if any).
• Supporting the Grants Manager in evaluating the recipient's financial performance:
- Preparing internal documents to suspend and/or to terminate the grant in case a grantee fails to comply with the financial terms and conditions of the grant.
- Maintain the electronic grant database and paper file system for each grant.
• Coordinating payment (with SEADI Project Accountant) for grantees achieving each benchmark and updating status in Grants Disbursement Monitoring Database.
2. Secondary Responsibilities / Duties
• Participate in regular internal training sessions to improve professional skills on a continuous basis.
• To the extent feasible given other duties, provide general administrative support to the rest of the staff of SEADI in coordination with the SEADI Office Manager
• Perform additional secondary duties as assigned by Chief of Party.
3. Temporary Responsibilities / Duties
• To serve on temporary task forces, teams, and cross cutting initiatives project wide, as assigned.
4. Reporting Relationship
• Reports to the Grants Manager for day-to-day technical guidance.
• Reports to the Office Manager for administrative matters
POSTING RELATIONSHIPS
The Administrative Grant Officer will be based in Jakarta.
Interested applicants are requested to send a cover letter and resume (references will not be contacted prior the interview) tohrd@seadiproject.com
by Friday, 10 February 2012. Please list the position title in the subject line of the email submission.
No telephone inquiries, please. Only qualified and final candidates will be contacted. This position will be subject to USAID approval and salary scales.
Nathan Associates, Inc. (www.nathaninc.com) was founded in 1946 and is a U.S. consulting firms providing expertise in developing and emerging-market countries worldwide.
Notification of Individual Consultant - 2 Posts
Procurement Notice of Individual Consultant
IC/UNDP/CPRU/017/2011 and IC/UNDP/CPRU/018/2012
UNDP Indonesia hereby invites you to submit a proposal for the following Individual Consultant assignments:
v Title of the assignment:Junior Consultant for Monitoring, Evaluation and Reporting (IMDFFDR Secretariat)
v Project name: DR4 Project - CPRU
v Period of assignment/services (Total Days / Months if applicable):February – May 2012
and
v Title of the assignment: Junior Consultant for Communication and Report (IMDFFDR Secretariat)
v Project name: DR4 Project - CPRU
v Period of assignment/services (Total Days / Months if applicable): February – May 2012
A complete set of the IC documents can be downloaded from the UNDP Procurement website at www.undp.or.id/procurement.
This procurement notice will be open until Friday, 3rd February 2012 at 4.00pm (1600 hrs) Jakarta time
IC/UNDP/CPRU/017/2011 and IC/UNDP/CPRU/018/2012
UNDP Indonesia hereby invites you to submit a proposal for the following Individual Consultant assignments:
v Title of the assignment:Junior Consultant for Monitoring, Evaluation and Reporting (IMDFFDR Secretariat)
v Project name: DR4 Project - CPRU
v Period of assignment/services (Total Days / Months if applicable):February – May 2012
and
v Title of the assignment: Junior Consultant for Communication and Report (IMDFFDR Secretariat)
v Project name: DR4 Project - CPRU
v Period of assignment/services (Total Days / Months if applicable): February – May 2012
A complete set of the IC documents can be downloaded from the UNDP Procurement website at www.undp.or.id/procurement.
This procurement notice will be open until Friday, 3rd February 2012 at 4.00pm (1600 hrs) Jakarta time
FINANCE OFFICER (ICED)
ICED, Indonesia Clean Energy Development, is seeking an individual to serve as Finance Officer. The project is funded by the U.S. Agency for International Development (USAID). It is a full time position based in Jakarta. the candidate is expected to start immediately, and will be for a period up to September 30, 2014.
FINANCE OFFICER (code FO)
General duties and responsibilities including:
- Recording and book keeping of necessary financial documents
- Preparing monthly financial forecasting
- Assisting the pre-award assessment activities for potential grantees
- Processing all advance request and settlement
- Reviewing grantees financial report and providing technical assistance as needed
- Reviewing vendor and subcontractor cost proposals and invoices
- Assisting the monthly financial report preparation
- Other duties as assigned
Finance Officer shall have the following minimum set of qualifications:
- Bachelor degree in accounting
- 5 years related professional work experience in accounting and financial reporting
- Familiarity with the work and operational procedures of U.S. Agency for International Development (USAID)
- Experience working with U.S. Agency for International Development (USAID) projects is preferred
- Experience working and providing technical assistance to grantees is prefered
- Strong interpersonal and communications skills, and experience in supporting senior project management staff and foreign corporate accounting operations
- Demonstrated experience in managing administrative processes
- Working pro-actively to identify and solve problems, and work on multiple activities simultaneously in meeting deadlines while maintaining a high quality of work
- Ability to effectively communicate verbally and in writing in both Bahasa Indonesian and English
Interested candidates should send a resume and a cover letter describing relevant academic and employment experience, the names and contact information for three (3) professional references, and monthly salary expectations. Note that, if selected, applicant will be required to provide recent history salary and/or consulting fees information.
Please email your resume to: info@iced.or.id no later than COB on February 10, 2011 by quoting Finance Officer (FO) code on the email subject.
FINANCE OFFICER (code FO)
General duties and responsibilities including:
- Recording and book keeping of necessary financial documents
- Preparing monthly financial forecasting
- Assisting the pre-award assessment activities for potential grantees
- Processing all advance request and settlement
- Reviewing grantees financial report and providing technical assistance as needed
- Reviewing vendor and subcontractor cost proposals and invoices
- Assisting the monthly financial report preparation
- Other duties as assigned
Finance Officer shall have the following minimum set of qualifications:
- Bachelor degree in accounting
- 5 years related professional work experience in accounting and financial reporting
- Familiarity with the work and operational procedures of U.S. Agency for International Development (USAID)
- Experience working with U.S. Agency for International Development (USAID) projects is preferred
- Experience working and providing technical assistance to grantees is prefered
- Strong interpersonal and communications skills, and experience in supporting senior project management staff and foreign corporate accounting operations
- Demonstrated experience in managing administrative processes
- Working pro-actively to identify and solve problems, and work on multiple activities simultaneously in meeting deadlines while maintaining a high quality of work
- Ability to effectively communicate verbally and in writing in both Bahasa Indonesian and English
Interested candidates should send a resume and a cover letter describing relevant academic and employment experience, the names and contact information for three (3) professional references, and monthly salary expectations. Note that, if selected, applicant will be required to provide recent history salary and/or consulting fees information.
Please email your resume to: info@iced.or.id no later than COB on February 10, 2011 by quoting Finance Officer (FO) code on the email subject.
Jan 29, 2012
Looking for an External Auditor
TERMS OF REFERENCE
Financial Audit of Social
Economic Welfare Development in Disaster Prone Area, Jambi and Bengkulu,
Sumatera, Indonesia – Project
For Yayasan KARINA
1. OBJECTIVE
The objective of the
assignment is to audit the accounts and evaluate the financial management
practices of Yayasan KARINA’s Financial Statement of Social Economic Welfare
development in disaster prone Area Jambi, Bengkulu, Sumatera, Indonesia Project,
period April 2010 up to April 2012.
Total project budget is IDR 3,068,756,700 purposed for Program CBDRR, Social
Economic Development, Health Service, Capacity Building, Monitoring and
Evaluation and Operational Cost of 408 beneficiaries in 342 beneficiaries in
Jambi. Budget for this audit will be charged to Social Economic Welfare
development in disaster prone area in Jambi, Bengkulu, Sumatera Indonesia,
Project Budget (P0830)
2. SCOPE
The
selected auditor shall conduct the following tasks:
· Audit and review
the accounts of Financial Statements for Social Economic welfare development in
disaster prone are Jambi, Bengkulu, Sumatera, period April 2010 up to April 2012.
· Certify that the
funds were utilized for their intended purposes according to the terms in the
project Memorandum of Understanding ( MOU );
· Produce a
management report on the evaluation of the financial management practices of Social
Economic welfare development in disaster prone are Jambi, Bengkulu - Sumatera
Project indicating the strengths and weaknesses, as well as corrective measures
needed to ensure proper financial management.
· Review the
financial aspects of procurement of goods ( purchase orders, tendering process
and supporting documents );
· Review all significant
contracts and audit all costs paid by Social Economic Welfare Development in
disaster prone area Jambi, Bengkulu, Sumatera Project,
· Assess the
Financial and Administrative Manual to ensure that the manual is complete and
that it reflects the procedures of current fiscal and administrative management
practices and procedures;
· Assess the
internal controls of Social Economic
Welfare development in disaster prone area Jambi, Bengkulu, Sumatera Project,
including controls related to personnel management, procurement, invoicing for
services rendered, inventories, assets (cash,
bank, fixed assets, etc ); and,
· Any other
related financial and administrative matter that may arise during the course of
the assignment.
3. ROLE OF THE AUDITOR
The selected auditor shall
meet with KARINA’s Executive Director prior to the audit and after the audit to
review his findings, prior to finalizing the report.
4. OUTPUT
The report shall describe the
major findings arising from the work performed together with appropriate
recommendations, both in English and in Bahasa Indonesia. The report shall also
include an audit opinion and management letter of Social Economic Welfare
Development in disaster area Jambi, Bengkulu, Sumatera Project.
5. REFERENCES
The auditor shall consult the
following documents in conducting this assignment:
· KARINA’s Notary
Deed and any subsequent amendments, as well as KARINA’s Statute;
· Contracts for
all staff; Social Economic Welfare Development in disaster area prone Jambi,
Bengkulu, Sumatera Project.
· MOUs and project
agreements for all projects to be audited;
· Caritas Internationalis
Minimum Financial Standards;
· Yayasan KARINA’s
Financial and administrative guidelines; and,
· Yayasan KARINA’s
Human Resource Manual.
Interested applicants or organization should submit
their CV or proposal and details for the jobs that has been audited by e-mail
to: sdmkarina@gmail.com at the latest Saturday, 4 February 2012 at 05.00 pm.
Financial Audit of Social
Economic Welfare Development in Disaster Prone Area, Jambi and Bengkulu,
Sumatera, Indonesia – Project
For Yayasan KARINA
1. OBJECTIVE
The objective of the
assignment is to audit the accounts and evaluate the financial management
practices of Yayasan KARINA’s Financial Statement of Social Economic Welfare
development in disaster prone Area Jambi, Bengkulu, Sumatera, Indonesia Project,
period April 2010 up to April 2012.
Total project budget is IDR 3,068,756,700 purposed for Program CBDRR, Social
Economic Development, Health Service, Capacity Building, Monitoring and
Evaluation and Operational Cost of 408 beneficiaries in 342 beneficiaries in
Jambi. Budget for this audit will be charged to Social Economic Welfare
development in disaster prone area in Jambi, Bengkulu, Sumatera Indonesia,
Project Budget (P0830)
2. SCOPE
The
selected auditor shall conduct the following tasks:
· Audit and review
the accounts of Financial Statements for Social Economic welfare development in
disaster prone are Jambi, Bengkulu, Sumatera, period April 2010 up to April 2012.
· Certify that the
funds were utilized for their intended purposes according to the terms in the
project Memorandum of Understanding ( MOU );
· Produce a
management report on the evaluation of the financial management practices of Social
Economic welfare development in disaster prone are Jambi, Bengkulu - Sumatera
Project indicating the strengths and weaknesses, as well as corrective measures
needed to ensure proper financial management.
· Review the
financial aspects of procurement of goods ( purchase orders, tendering process
and supporting documents );
· Review all significant
contracts and audit all costs paid by Social Economic Welfare Development in
disaster prone area Jambi, Bengkulu, Sumatera Project,
· Assess the
Financial and Administrative Manual to ensure that the manual is complete and
that it reflects the procedures of current fiscal and administrative management
practices and procedures;
· Assess the
internal controls of Social Economic
Welfare development in disaster prone area Jambi, Bengkulu, Sumatera Project,
including controls related to personnel management, procurement, invoicing for
services rendered, inventories, assets (cash,
bank, fixed assets, etc ); and,
· Any other
related financial and administrative matter that may arise during the course of
the assignment.
3. ROLE OF THE AUDITOR
The selected auditor shall
meet with KARINA’s Executive Director prior to the audit and after the audit to
review his findings, prior to finalizing the report.
4. OUTPUT
The report shall describe the
major findings arising from the work performed together with appropriate
recommendations, both in English and in Bahasa Indonesia. The report shall also
include an audit opinion and management letter of Social Economic Welfare
Development in disaster area Jambi, Bengkulu, Sumatera Project.
5. REFERENCES
The auditor shall consult the
following documents in conducting this assignment:
· KARINA’s Notary
Deed and any subsequent amendments, as well as KARINA’s Statute;
· Contracts for
all staff; Social Economic Welfare Development in disaster area prone Jambi,
Bengkulu, Sumatera Project.
· MOUs and project
agreements for all projects to be audited;
· Caritas Internationalis
Minimum Financial Standards;
· Yayasan KARINA’s
Financial and administrative guidelines; and,
· Yayasan KARINA’s
Human Resource Manual.
Interested applicants or organization should submit
their CV or proposal and details for the jobs that has been audited by e-mail
to: sdmkarina@gmail.com at the latest Saturday, 4 February 2012 at 05.00 pm.
IUWASH Job Vacancy: Administra tive Assistant based in Surabaya (AAS)
The Indonesia Urban Water Sanitation and Hygiene (USAID IUWASH) project is
asixty-month program funded by the United States Agency for
InternationalDevelopment (USAID) and implemented under the leadership of
DAI. IUWASH workswith government, the private sector, NGOs, community
groups and otherstakeholders to improve access to safe water supply and
sanitation inIndonesia’s urban areas. The overall goal of IUWASH is to
assist the Governmentof Indonesia (GOI) in making significant progress in
achieving its safe water and sanitation Millennium Development Goal (MDG)
targets by expanding access tothese services. The expected results to be
achieved are: 2 million people in urban areas gain access to improved water
supply; 200,000 people in urban areas gain access to improved sanitation
facilities; and the per unit water cost paidby the poor in targeted areas
decreases by at least 20%. To achieve the above,assistance provided by the
project is divided under three main technical components, including:
· Mobilizing demand for water supply and sanitationservice delivery;
· Improving and expanding capacity for water andsanitation service
delivery; and
· Strengthening policy and the financial enablingenvironment for
improved water supply and sanitation service delivery.
Based in the IUWASH East Java office in Surabaya, the Administrative
Assistant will work primarily on supporting general Administration with the
following responsibilities ;
*Communications Management*
· Conduct routine secretarial duties including typing and filing of
documents and reports, as assigned.
· Handle calls, mail, and electronic communications.
· Route messages and information to appropriate individuals, paying
particular attention to channeling communications to other project offices.
· Assist in the production of reports and documents.
· Liaise with key counterparts, administrative departments, other
donors regarding permits, copies of reports and other communications.
*Information Management*
· Observe office filing systems; maintain library resources; take,
prepare, and distribute minutes from meetings.
· Track correspondence, and maintaining Office files.
· Coordinate the distribution of letters, reports and publications
to other agencies.
· In close coordination with Administrative and Procurement teams,
assist the procurement process as needed or directed by the Office manager
in absence of Procurement and Grant Assistant, assist Office Manager in the
inventory management and financial processes for respective components and
teams.
*Translation& Interpreter Duties*
· Provide written translation of documents as needed.
· Serve as interpreter for seminars, training and meetings in the
region.
· Coordinate other translators as needed; work as a team with other
translators as needed to handle large-scale translating and editing of
documents.
· Meeting, Travel, and Schedule Management
· Help manage the professional staff calendar of the staff.
· Schedule and prepare materials for meetings.
· Make travel arrangements.
· Maintain office, staff, meeting, travel, and other schedules, as
assigned.
· Assist in setting up and coordinating meetings and other events.
· Assist in travel arrangements of other staff, as assigned.
*Financial Management*
· Assist the staff of the regional offices with timely submission
of timesheets, travel vouchers, completion of cost tracking as needed, and
other financial management tasks tied to the national office and regional
activities.
· Facilitate tracking of budgets, expenses and receipts for project
events.
*Conference and Workshop Coordination*
· Coordinate as needed with the USAID IUWASH main office
conferences, workshops and training.
· Communications Management – Handle calls, mail, and electronic
communications; compose and type correspondence; and interface as
appropriate to parties passing through or using the project office. In
addition, route messages and information to appropriate individuals, paying
particular attention to channeling communications to other project offices.
*Office Operations*
· Manage, distribute and coordinate the replenishment of office
supplies.
· Filling for office manager, receptionist or Procurement and
Grants Assistant during periods of absence.
· Assist with tasks as assigned by Office Manager and Regional
Coordinator.
REPORTING
The Administrative Assistant will be based in Regional Field Office, S/he
will report to Regional Office Manager as the Primary Supervisor and to the
Regional Coordinator as the secondary supervisor.
QUALIFICATIONS
Bachelor degree in an applicable field and a minimum of five years within
an administrative role of donor funded project. Excellent communication
skills both in English and Bahasa Indonesia, as well as good computer
skills , including Microsoft office suite, internet, and database
management are required. Experience with USAID programs highly desirable.
*APPLICATION SEND *
Please send a cover letter and complete curriculum vitae stated
3referees to IUWASH.recruitment@gmail.com
by February 3rd, 2012. Please
include the name of the position and location you are applying for in the
title of the email. Only short-listed candidates will be notified.
asixty-month program funded by the United States Agency for
InternationalDevelopment (USAID) and implemented under the leadership of
DAI. IUWASH workswith government, the private sector, NGOs, community
groups and otherstakeholders to improve access to safe water supply and
sanitation inIndonesia’s urban areas. The overall goal of IUWASH is to
assist the Governmentof Indonesia (GOI) in making significant progress in
achieving its safe water and sanitation Millennium Development Goal (MDG)
targets by expanding access tothese services. The expected results to be
achieved are: 2 million people in urban areas gain access to improved water
supply; 200,000 people in urban areas gain access to improved sanitation
facilities; and the per unit water cost paidby the poor in targeted areas
decreases by at least 20%. To achieve the above,assistance provided by the
project is divided under three main technical components, including:
· Mobilizing demand for water supply and sanitationservice delivery;
· Improving and expanding capacity for water andsanitation service
delivery; and
· Strengthening policy and the financial enablingenvironment for
improved water supply and sanitation service delivery.
Based in the IUWASH East Java office in Surabaya, the Administrative
Assistant will work primarily on supporting general Administration with the
following responsibilities ;
*Communications Management*
· Conduct routine secretarial duties including typing and filing of
documents and reports, as assigned.
· Handle calls, mail, and electronic communications.
· Route messages and information to appropriate individuals, paying
particular attention to channeling communications to other project offices.
· Assist in the production of reports and documents.
· Liaise with key counterparts, administrative departments, other
donors regarding permits, copies of reports and other communications.
*Information Management*
· Observe office filing systems; maintain library resources; take,
prepare, and distribute minutes from meetings.
· Track correspondence, and maintaining Office files.
· Coordinate the distribution of letters, reports and publications
to other agencies.
· In close coordination with Administrative and Procurement teams,
assist the procurement process as needed or directed by the Office manager
in absence of Procurement and Grant Assistant, assist Office Manager in the
inventory management and financial processes for respective components and
teams.
*Translation& Interpreter Duties*
· Provide written translation of documents as needed.
· Serve as interpreter for seminars, training and meetings in the
region.
· Coordinate other translators as needed; work as a team with other
translators as needed to handle large-scale translating and editing of
documents.
· Meeting, Travel, and Schedule Management
· Help manage the professional staff calendar of the staff.
· Schedule and prepare materials for meetings.
· Make travel arrangements.
· Maintain office, staff, meeting, travel, and other schedules, as
assigned.
· Assist in setting up and coordinating meetings and other events.
· Assist in travel arrangements of other staff, as assigned.
*Financial Management*
· Assist the staff of the regional offices with timely submission
of timesheets, travel vouchers, completion of cost tracking as needed, and
other financial management tasks tied to the national office and regional
activities.
· Facilitate tracking of budgets, expenses and receipts for project
events.
*Conference and Workshop Coordination*
· Coordinate as needed with the USAID IUWASH main office
conferences, workshops and training.
· Communications Management – Handle calls, mail, and electronic
communications; compose and type correspondence; and interface as
appropriate to parties passing through or using the project office. In
addition, route messages and information to appropriate individuals, paying
particular attention to channeling communications to other project offices.
*Office Operations*
· Manage, distribute and coordinate the replenishment of office
supplies.
· Filling for office manager, receptionist or Procurement and
Grants Assistant during periods of absence.
· Assist with tasks as assigned by Office Manager and Regional
Coordinator.
REPORTING
The Administrative Assistant will be based in Regional Field Office, S/he
will report to Regional Office Manager as the Primary Supervisor and to the
Regional Coordinator as the secondary supervisor.
QUALIFICATIONS
Bachelor degree in an applicable field and a minimum of five years within
an administrative role of donor funded project. Excellent communication
skills both in English and Bahasa Indonesia, as well as good computer
skills , including Microsoft office suite, internet, and database
management are required. Experience with USAID programs highly desirable.
*APPLICATION SEND *
Please send a cover letter and complete curriculum vitae stated
3referees to IUWASH.recruitment@gmail.com
by February 3rd, 2012. Please
include the name of the position and location you are applying for in the
title of the email. Only short-listed candidates will be notified.
Programme Assistant (Prototyping), Kupang
World Food Programme, Indonesia invites applications from the eligible
candidates for the following position:
Position: Programme Assistant (Prototyping)
Contract Type: SSA/Service Contract
Duty Station: Kupang, Indonesia
Accountabilities: Within the assigned unit, the Programme Assistant will
be responsible for the following duties:
Undertake negotiations for and prepare project documents with
government ministries and other participating agencies;
Organize project planning missions, meetings and briefing sessions
to identify and analyze problems and recommend project;
Assess project performance including utilization of resources and
achievement of planned targets;
Monitor, update and track data related to project issues,
commodity pipelines and financial allotment status reports, informing the
relevant divisions accordingly; ensure accuracy of data related to the
above;
Analyze and prepare projections for food commodities and non-food
items to ensure timely call forward and/or local procurement;
Assist in compiling monthly statistics on food aid and support
provided
Maintain records on programme activities, from formulation stage
through completion, by extracting relevant information from reports,
project committees, budget records and other documentation; make
information available for country briefs, country profiles, and other
related purposes; ensure project cycle deadlines are met;
Analyze contract terms and conditions, and correct any observed
discrepancies between contract rates and invoice amounts;
Carry out advocacy and information related tasks for
project/programme activities such as making interventions and
presentations in meetings, workshops, seminars, missions, etc;
Prepare status and progress reports by providing information and
background material for use in discussions and briefing sessions;
Provide guidance, on-the-job training and assistance to support
staff;
Evaluate, develop, and recommend procedures. Participates in
discussions on new/revised procedures and practices; interprets and
assesses the impact of changes and makes recommendations on follow up
actions;
Provide training to counterparts and communities as required on
WFP procedures, local food processing, nutritional aspects, hygiene, etc.
Perform other related duties as required.
Qualifications and Experiences:
Education: Secondary school education, preferably supplemented by courses
in human resources, public administration, transport, development
economics or other related field.
Experience: At least three years of progressively responsible experience
of which at least one year was closely related to programme functions.
Knowledge: Training and/or experience utilizing computers including word
processing, spreadsheet and other software packages.
Language: Fluency in both oral and written English and Bahasa Indonesia.
Other Desirable Skills: Training and/or experience using Word, and Excel;
WFP’s Information Systems (WINGS) and other WFP software; knowledge of WFP
financial regulations; and rules and WFP policies and procedures in the
area of work.
Only candidates meeting the above requirements are requested to apply.
Female candidates are especially encouraged to apply.
Applications should be addressed by e-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV, a photograph and three
references and should be received no later than 31 January 2012.
“Only short-listed candidates will be contacted”
The information contained in this electronic message and any attachments is intended for specific individuals or entities, and may be confidential, proprietary or privileged. If you are not the intended recipient, please notify the sender immediately, delete this message and do not disclose, distribute or copy it to any third party or otherwise use this message. The content of this message does not necessarily reflect the official position of the World Food Programme. Electronic messages are not secure or error free and may contain viruses or may be delayed, and the sender is not liable for any of these occurrences. The sender reserves the right to monitor, record and retain electronic messages
[Non-text portions of this message have been removed]
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candidates for the following position:
Position: Programme Assistant (Prototyping)
Contract Type: SSA/Service Contract
Duty Station: Kupang, Indonesia
Accountabilities: Within the assigned unit, the Programme Assistant will
be responsible for the following duties:
Undertake negotiations for and prepare project documents with
government ministries and other participating agencies;
Organize project planning missions, meetings and briefing sessions
to identify and analyze problems and recommend project;
Assess project performance including utilization of resources and
achievement of planned targets;
Monitor, update and track data related to project issues,
commodity pipelines and financial allotment status reports, informing the
relevant divisions accordingly; ensure accuracy of data related to the
above;
Analyze and prepare projections for food commodities and non-food
items to ensure timely call forward and/or local procurement;
Assist in compiling monthly statistics on food aid and support
provided
Maintain records on programme activities, from formulation stage
through completion, by extracting relevant information from reports,
project committees, budget records and other documentation; make
information available for country briefs, country profiles, and other
related purposes; ensure project cycle deadlines are met;
Analyze contract terms and conditions, and correct any observed
discrepancies between contract rates and invoice amounts;
Carry out advocacy and information related tasks for
project/programme activities such as making interventions and
presentations in meetings, workshops, seminars, missions, etc;
Prepare status and progress reports by providing information and
background material for use in discussions and briefing sessions;
Provide guidance, on-the-job training and assistance to support
staff;
Evaluate, develop, and recommend procedures. Participates in
discussions on new/revised procedures and practices; interprets and
assesses the impact of changes and makes recommendations on follow up
actions;
Provide training to counterparts and communities as required on
WFP procedures, local food processing, nutritional aspects, hygiene, etc.
Perform other related duties as required.
Qualifications and Experiences:
Education: Secondary school education, preferably supplemented by courses
in human resources, public administration, transport, development
economics or other related field.
Experience: At least three years of progressively responsible experience
of which at least one year was closely related to programme functions.
Knowledge: Training and/or experience utilizing computers including word
processing, spreadsheet and other software packages.
Language: Fluency in both oral and written English and Bahasa Indonesia.
Other Desirable Skills: Training and/or experience using Word, and Excel;
WFP’s Information Systems (WINGS) and other WFP software; knowledge of WFP
financial regulations; and rules and WFP policies and procedures in the
area of work.
Only candidates meeting the above requirements are requested to apply.
Female candidates are especially encouraged to apply.
Applications should be addressed by e-mail to: Jakarta.Vacancy@wfp.org
All applications should include an updated CV, a photograph and three
references and should be received no later than 31 January 2012.
“Only short-listed candidates will be contacted”
The information contained in this electronic message and any attachments is intended for specific individuals or entities, and may be confidential, proprietary or privileged. If you are not the intended recipient, please notify the sender immediately, delete this message and do not disclose, distribute or copy it to any third party or otherwise use this message. The content of this message does not necessarily reflect the official position of the World Food Programme. Electronic messages are not secure or error free and may contain viruses or may be delayed, and the sender is not liable for any of these occurrences. The sender reserves the right to monitor, record and retain electronic messages
[Non-text portions of this message have been removed]
Email Ma...
Sebelumnya
Berikutnya
TindakanBalas
Balas semua
Teruskan
Hapus
Bendera
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