SUM II Finance and Administrative Assistant Position

SCALING UP FOR MOST-AT-RISK POPULATIONS II (SUM II) is an USAID funded
program that will provide targeted assistance in organizational
performance required to scale-up effective, integrated HIV/AIDS
interventions that lead to substantial and measurable behavior change
among Most-at-Risk Populations (MARPs) in targeted location in
Indonesia. The project is managed by Training Resources Group, Inc.
The organizational performance topics include accountability,
administration, advocacy, finance, governance, knowledge management,
leadership, management, monitoring and evaluation, networking,
partnership, policy development, resource mobilization, strategic
planning and transparency. SUM II will provide and monitor small
grants to qualified civil society organizations to support the
scale-up of integrated interventions in "hotspots" where there is a
high concentration of one or more MARP and high-risk behavior is
prevalent.
SUM II is currently seeking qualified individuals with experience in
HIV/AIDS and Local stakeholders issues for following positions
1. Finance and Administrative Assistant
Location : Jakarta Office
Report to : Finance and
Administrative Officer
Summary of Responsibilities:
Under the direction of SUM II Finance and Administrative Officer, the
Finance and Administrative Assistant is responsible for managing
financial transactions by the SUM II project for Jakarta and Regional
offices, and to report on a monthly or regular basis to Finance and
Administrative Officer. The Finance and Administrative Assistant is
responsible for the accuracy of these transactions so as to ensure
USAID compliance. The Finance and Administrative Assistant is to
regularly assist the Finance and Administrative Officer to review the
financial system to identify aspects that can be improved. Under this
contract, the Finance and Administrative Assistant will be an employee
of RTI under the SUM II project.
Detailed Tasks and Responsibilities:
Under the supervision of the Finance and Administrative Officer, the
specific duties and activities of this job are as follows:
1. Compile and analyze financial information to prepare
financial statements including monthly and annual accounts including:
a. Bank/account reconciliation
b. Journal entries and general ledger operations
c. Monthly financial reports
d. Accurate and timely financial reports
e. Financial data bases
f. Scanning of all financial documents and maintenance of
quality for reporting purposes
2. Ensure financial records are maintained in compliance with
USAID policies and procedures.
3. Ensure all financial reporting deadlines are met
4. Establish and monitor the implementation and maintenance of
accounting control procedures
5. Continuous management and support of budget and forecast activities.
6. Execute petty cash and transactions and ensure its accuracy
for reporting purposes.
7. Prepare, record and maintain all Petty Cash disbursement vouchers.
8. On regular basis, under direction of the Finance and
Administrative Officer, review all incoming invoices.
9. Assist the Finance and Administrative Officer reviewing
regional office financial reports and their supporting documents.
10. Assist the Finance and Administrative Officer with preparation
and coordination of the audit process
11. Manage filing of financial and accounting records.
12. Assist the preparation of monthly non-expendable inventory
changes of SUM II project and conduct year-end physical office
non-expendable inventory count.
13. Manage and calculate the support staff (drivers, assistant overtime, etc).
14. Perform other related finance and administrative tasks as required.
Qualifications:
1. S-1 degree in Accounting and has minimum two years of
experience performing similar duties as an Accountant
2. Have knowledge in accounting, finance, and administration.
Experience in auditing will be preferable
3. Good command of written and spoken English and Indonesian
4. Able to work under pressure and tight deadlines
5. High degree of adaptability to varied working environments
and good interpersonal and teamwork skills
6. Experience in managing project/accounting/financial
management. Experience in project financed by USAID is an advantage.
7. Good computer skills, including internet and email.
Experience work with accounting software will be an advantage.
Please send your Curriculum Vitae and cover letter (including salary
history) to hr@rti-indomd.rti.org (with the position title in the
subject line), by 5pm, Tuesday, 26 July 2010. Only shortlisted
candidates will be contacted.