Jan 30, 2012

FINANCE OFFICER (ICED)

ICED, Indonesia Clean Energy Development, is seeking an individual to serve as Finance Officer. The project is funded by the U.S. Agency for International Development (USAID). It is a full time position based in Jakarta. the candidate is expected to start immediately, and will be for a period up to September 30, 2014.

FINANCE OFFICER (code FO)

General duties and responsibilities including:

- Recording and book keeping of necessary financial documents
- Preparing monthly financial forecasting
- Assisting the pre-award assessment activities for potential grantees
- Processing all advance request and settlement
- Reviewing grantees financial report and providing technical assistance as needed
- Reviewing vendor and subcontractor cost proposals and invoices
- Assisting the monthly financial report preparation
- Other duties as assigned

Finance Officer shall have the following minimum set of qualifications:

- Bachelor degree in accounting
- 5 years related professional work experience in accounting and financial reporting
- Familiarity with the work and operational procedures of U.S. Agency for International Development (USAID)
- Experience working with U.S. Agency for International Development (USAID) projects is preferred
- Experience working and providing technical assistance to grantees is prefered
- Strong interpersonal and communications skills, and experience in supporting senior project management staff and foreign corporate accounting operations
- Demonstrated experience in managing administrative processes
- Working pro-actively to identify and solve problems, and work on multiple activities simultaneously in meeting deadlines while maintaining a high quality of work
- Ability to effectively communicate verbally and in writing in both Bahasa Indonesian and English

Interested candidates should send a resume and a cover letter describing relevant academic and employment experience, the names and contact information for three (3) professional references, and monthly salary expectations. Note that, if selected, applicant will be required to provide recent history salary and/or consulting fees information.

Please email your resume to: info@iced.or.id no later than COB on February 10, 2011 by quoting Finance Officer (FO) code on the email subject.

Jan 29, 2012

Looking for an External Auditor

TERMS OF REFERENCE
 
Financial Audit of Social
Economic Welfare Development in Disaster Prone Area, Jambi and Bengkulu,
Sumatera, Indonesia – Project 
 
For Yayasan KARINA
 
 
1.      OBJECTIVE
 
The objective of the
assignment is to audit the accounts and evaluate the financial management
practices of Yayasan KARINA’s Financial Statement of Social Economic Welfare
development in disaster prone Area Jambi, Bengkulu, Sumatera, Indonesia Project,
period April 2010 up to April  2012.
Total project budget is IDR 3,068,756,700 purposed for Program CBDRR, Social
Economic Development, Health Service, Capacity Building, Monitoring and
Evaluation and Operational Cost of 408 beneficiaries in 342 beneficiaries in
Jambi. Budget for this audit will be charged to Social Economic Welfare
development in disaster prone area in Jambi, Bengkulu, Sumatera Indonesia,
Project Budget (P0830)
 
2.      SCOPE
                        The
selected auditor shall conduct the following tasks:
·         Audit and review
the accounts of Financial Statements for Social Economic welfare development in
disaster prone are Jambi, Bengkulu, Sumatera, period April  2010 up to April 2012.
·         Certify that the
funds were utilized for their intended purposes according to the terms in the
project Memorandum of Understanding ( MOU );
·         Produce a
management report on the evaluation of the financial management practices of Social
Economic welfare development in disaster prone are Jambi, Bengkulu - Sumatera
Project indicating the strengths and weaknesses, as well as corrective measures
needed to ensure proper financial management.
·         Review the
financial aspects of procurement of goods ( purchase orders, tendering process
and supporting documents );
·         Review all significant
contracts and audit all costs paid by Social Economic Welfare Development in
disaster prone area Jambi, Bengkulu, Sumatera Project,
·         Assess the
Financial and Administrative Manual to ensure that the manual is complete and
that it reflects the procedures of current fiscal and administrative management
practices and procedures;
·         Assess the
internal controls of Social  Economic
Welfare development in disaster prone area Jambi, Bengkulu, Sumatera Project,
including controls related to personnel management, procurement, invoicing for
services rendered, inventories, assets  (cash,
bank, fixed assets, etc ); and,
·         Any other
related financial and administrative matter that may arise during the course of
the assignment.
 
3.      ROLE OF THE AUDITOR
The selected auditor shall
meet with KARINA’s Executive Director prior to the audit and after the audit to
review his findings, prior to finalizing the report.
 
 
4.      OUTPUT
The report shall describe the
major findings arising from the work performed together with appropriate
recommendations, both in English and in Bahasa Indonesia. The report shall also
include an audit opinion and management letter of Social Economic Welfare
Development in disaster area Jambi, Bengkulu, Sumatera Project. 
 
5.      REFERENCES
The auditor shall consult the
following documents in conducting this assignment:
·         KARINA’s Notary
Deed and any subsequent amendments, as well as KARINA’s Statute;
·         Contracts for
all staff; Social Economic Welfare Development in disaster area prone Jambi,
Bengkulu, Sumatera Project.
·         MOUs and project
agreements for all projects to be audited;
·         Caritas Internationalis
Minimum Financial Standards;
·         Yayasan KARINA’s
Financial and administrative guidelines; and,
·         Yayasan KARINA’s
Human Resource Manual.
 
 
Interested applicants or organization should submit
their CV or proposal and details for the jobs that has been audited by e-mail
to: sdmkarina@gmail.com at the latest Saturday, 4 February 2012 at 05.00 pm. 

IUWASH Job Vacancy: Administra tive Assistant based in Surabaya (AAS)

The Indonesia Urban Water Sanitation and Hygiene (USAID IUWASH) project is
asixty-month program funded by the United States Agency for
InternationalDevelopment (USAID) and implemented under the leadership of
DAI. IUWASH workswith government, the private sector, NGOs, community
groups and otherstakeholders to improve access to safe water supply and
sanitation inIndonesia’s urban areas. The overall goal of IUWASH is to
assist the Governmentof Indonesia (GOI) in making significant progress in
achieving its safe water and sanitation Millennium Development Goal (MDG)
targets by expanding access tothese services. The expected results to be
achieved are: 2 million people in urban areas gain access to improved water
supply; 200,000 people in urban areas gain access to improved sanitation
facilities; and the per unit water cost paidby the poor in targeted areas
decreases by at least 20%. To achieve the above,assistance provided by the
project is divided under three main technical components, including:

·        Mobilizing demand for water supply and sanitationservice delivery;


·        Improving and expanding capacity for water andsanitation service
delivery; and
·        Strengthening policy and the financial enablingenvironment for
improved water supply and sanitation service delivery.

Based in the IUWASH East Java office in Surabaya, the Administrative
Assistant will work primarily on supporting general Administration with the
following responsibilities ;

*Communications Management*

·        Conduct routine secretarial duties including typing and filing of
documents and reports, as assigned.

·        Handle calls, mail, and electronic communications.

·        Route messages and information to appropriate individuals, paying
particular attention to channeling communications to other project offices.

·        Assist in the production of reports and documents.

·        Liaise with key counterparts, administrative departments, other
donors regarding permits, copies of reports and other communications.

*Information Management*

·        Observe office filing systems; maintain library resources; take,
prepare, and distribute minutes from meetings.

·        Track correspondence, and maintaining Office files.

·        Coordinate the distribution of letters, reports and publications
to other agencies.

·        In close coordination with Administrative and Procurement teams,
assist the procurement process as needed or directed by the Office manager
in absence of Procurement and Grant Assistant, assist Office Manager in the
inventory management and financial processes for respective components and
teams.

*Translation& Interpreter Duties*

·        Provide written translation of documents as needed.

·        Serve as interpreter for seminars, training and meetings in the
region.

·        Coordinate other translators as needed; work as a team with other
translators as needed to handle large-scale translating and editing of
documents.

·        Meeting, Travel, and Schedule Management

·        Help manage the professional staff calendar of the staff.

·        Schedule and prepare materials for meetings.

·        Make travel arrangements.

·        Maintain office, staff, meeting, travel, and other schedules, as
assigned.

·        Assist in setting up and coordinating meetings and other events.

·        Assist in travel arrangements of other staff, as assigned.

*Financial Management*

·        Assist the staff of the regional offices with timely submission
of timesheets, travel vouchers, completion of cost tracking as needed, and
other financial management tasks tied to the national office and regional
activities.

·        Facilitate tracking of budgets, expenses and receipts for project
events.

*Conference and Workshop Coordination*

·        Coordinate as needed with the USAID IUWASH main office
conferences, workshops and training.

·        Communications Management – Handle calls, mail, and electronic
communications; compose and type correspondence; and interface as
appropriate to parties passing through or using the project office.  In
addition, route messages and information to appropriate individuals, paying
particular attention to channeling communications to other project offices.

*Office Operations*

·        Manage, distribute and coordinate the replenishment of office
supplies.

·        Filling for office manager, receptionist or Procurement and
Grants Assistant  during periods of absence.

·        Assist with tasks as assigned by Office Manager and Regional
Coordinator.

REPORTING

The Administrative Assistant will be based in Regional Field Office, S/he
will report to Regional Office Manager as the Primary Supervisor and to the
Regional Coordinator as the secondary supervisor.

QUALIFICATIONS

Bachelor degree in an applicable field and a minimum of five years within
an administrative role of donor funded project.  Excellent communication
skills both in English and Bahasa Indonesia, as well as good computer
skills , including Microsoft office suite, internet, and database
management are required. Experience with USAID programs highly desirable.


*APPLICATION SEND *


Please send a cover letter  and complete curriculum vitae stated
3referees  to IUWASH.recruitment@gmail.com
 by February 3rd, 2012. Please
include the name of the position and location you are applying for in the
title of the email. Only short-listed candidates will be notified.

Programme Assistant (Prototyping), Kupang

World Food Programme, Indonesia invites applications from the eligible 
candidates for the following position: 

Position: Programme Assistant (Prototyping) 
Contract Type: SSA/Service Contract 
Duty Station: Kupang, Indonesia 

Accountabilities: Within the assigned unit, the Programme Assistant will 
be responsible for the following duties: 

Undertake negotiations for and prepare project documents with 
government ministries and other participating agencies; 
Organize project planning missions, meetings and briefing sessions 
to identify and analyze problems and recommend project; 
Assess project performance including utilization of resources and 
achievement of planned targets; 
Monitor, update and track data related to project issues, 
commodity pipelines and financial allotment status reports, informing the 
relevant divisions accordingly; ensure accuracy of data related to the 
above; 
Analyze and prepare projections for food commodities and non-food 
items to ensure timely call forward and/or local procurement; 
Assist in compiling monthly statistics on food aid and support 
provided 
Maintain records on programme activities, from formulation stage 
through completion, by extracting relevant information from reports, 
project committees, budget records and other documentation; make 
information available for country briefs, country profiles, and other 
related purposes; ensure project cycle deadlines are met; 
Analyze contract terms and conditions, and correct any observed 
discrepancies between contract rates and invoice amounts; 
Carry out advocacy and information related tasks for 
project/programme activities such as making interventions and 
presentations in meetings, workshops, seminars, missions, etc; 
Prepare status and progress reports by providing information and 
background material for use in discussions and briefing sessions; 
Provide guidance, on-the-job training and assistance to support 
staff; 
Evaluate, develop, and recommend procedures. Participates in 
discussions on new/revised procedures and practices; interprets and 
assesses the impact of changes and makes recommendations on follow up 
actions; 
Provide training to counterparts and communities as required on 
WFP procedures, local food processing, nutritional aspects, hygiene, etc. 
Perform other related duties as required. 

Qualifications and Experiences: 

Education: Secondary school education, preferably supplemented by courses 
in human resources, public administration, transport, development 
economics or other related field. 
Experience: At least three years of progressively responsible experience 
of which at least one year was closely related to programme functions. 
Knowledge: Training and/or experience utilizing computers including word 
processing, spreadsheet and other software packages. 
Language: Fluency in both oral and written English and Bahasa Indonesia. 
Other Desirable Skills: Training and/or experience using Word, and Excel; 
WFP’s Information Systems (WINGS) and other WFP software; knowledge of WFP 
financial regulations; and rules and WFP policies and procedures in the 
area of work. 

Only candidates meeting the above requirements are requested to apply. 
Female candidates are especially encouraged to apply. 
Applications should be addressed by e-mail to: Jakarta.Vacancy@wfp.org 

All applications should include an updated CV, a photograph and three 
references and should be received no later than 31 January 2012. 

“Only short-listed candidates will be contacted” 


The information contained in this electronic message and any attachments is intended for specific individuals or entities, and may be confidential, proprietary or privileged. If you are not the intended recipient, please notify the sender immediately, delete this message and do not disclose, distribute or copy it to any third party or otherwise use this message. The content of this message does not necessarily reflect the official position of the World Food Programme. Electronic messages are not secure or error free and may contain viruses or may be delayed, and the sender is not liable for any of these occurrences. The sender reserves the right to monitor, record and retain electronic messages 



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Jan 24, 2012

Vacancies at Mercy Corps - Jakarta Based

Mercy Corps Indonesia Open Vacancy 

                                                
Mercy Corps helps people turn the crises they confront into the opportunities they deserve. Driven by local needs, our programs provide communities 
in the world's toughest places with the tools and support they need to 
transform their own lives. Our worldwide team in 41 countries is 
improving the lives of 19 million people.
 
Mercy Corps Indonesia is currently seeking to fill the post through external candidates:

Jakarta
 
PROGRAM SUMMARY:
 
Mercy Corps aims to address the
complex underlying causes of malnutrition in urban poor settlements by building
healthy physical environments, cultivating positive social contexts, and
strengthening supportive economic relationships that facilitate access to and
utilization of affordable adequate nourishment. The Tofu Tempe SWITCH project will
improve the situation of micro, small, and medium factories producing tofu and tempe in urban and peri-urban areas of Indonesia by helping them access
energy-efficient technologies. This will increase productivity while reducing
dependency on unsustainable fuel sources such as firewood from building waste,
natural forest and urban woodland, thereby lessening carbon emissions. To
facilitate a market-based shift that will outlast the duration of the action
and replicate across additional informal processed food enterprises at a scale relevant
to the overall industries, the action will build the capacities of a local
partner and associates, including NGOs that provide business development
services; government Ministries eager to promote environmentally sustainable
production; financial institutions; and private-sector equipment suppliers
looking for new markets. Among consumers, the action will raise awareness of
sustainable consumption and production, creating a market incentive for more
producers to switch to energy-efficient technologies. Cost savings from this
switch will enhance livelihoods and help to alleviate poverty through improved
production resulting in increased incomes. 
 
This program also addresses
health and hygiene concerns by improving food quality for the large numbers of
the Indonesian population below the poverty line regularly consuming tempe and tofu. In
addition, the program will demonstrate a cost-effective transition from use of
firewood to cleaner alternatives, contributing to reducing risks of fires in
densely populated urban settings, and deforestation and environmental
degradation in Indonesia. 
The overall objective for this program is to reduce energy consumption and increase sustainable growth in urban food
processing industries in Indonesia.  The specific
objective is to promote sustainable
production and consumption of tofu and tempe,
and develop mechanisms for the replication of successful strategies. 
 
1.      Senior Project Officer - SWITCH
The Senior Project Officer of theScaling Sustainable Consumption and
Production in the Soybean Processing Industry inIndonesia Program (SWITCH)will work under the supervision of
the Program Manager, and is responsible to strengthen and support the service
market players within the tofu and sector through value chain and market
development approach in designing, developing, distributing and marketing the
clean equipments/technologies  in which
MSME factories producing tofu and tempe in urban and peri-urban areas of
Indonesia are easily to access those energy-efficient and eco-friendly
technologies.   
 
Qualifications:
* Bachelor degree in agriculture, industrial engineering and international development
* 4-5 years experience in international relief and development
* History of working effectively and respectfully with MSMEs, cooperative and financial Institutions
·         Strong
economic development background 
* Strong knowledge of  energy-efficient and eco-friendly technologies
* Knowledge of state-of-the-art tofu and tempe technology and solid networks within the tofu and tempe sector in Indonesia 
* Proficiency in Microsoft Word, Excel and other computer programs is required 
* Able to communicate English language oral and writing skills  
 
 
2.      Project Officer (Labeling and Certification) - SWITCH
The
Project Officer of theScaling
Sustainable Consumption and Production in the Soybean Processing Industry inIndonesia Program (SWITCH)will work under the supervision of
the Program Manager, and is responsible to propose the design/scheme of non
mandatory certification provided by consortium institutions which much concerns
with tofu tempe sectors such as MoE, Ministry of Industry and Trade, Consumer
Group Foundation, Cooperatives, Forum Tempe, America Soybean Association,
SUCOFINDO, etc. 
Qualifications:
* Bachelor degree in health, social, and other field. 
* 3-4 years experience in working at the economic development project and research field
* Able collaborate with different organizations and interact with producers
* History of working effectively and respectfully 
·         Has
a touch of patient but tough
* Proficiency in Word, Excel, other program is required 
* Able to communicate English language oral and writing skills  
 
 
3.      Project Officer (Consumer Group Mobilization) - SWITCH
 
The Project Officer of theScaling Sustainable Consumption and
Production in the Soybean Processing Industry inIndonesia Program (SWITCH)will work under the supervision of
the Program Manager, and is responsible to cooperate closely with Forum Tempe,
Association of Vegan in Indonesia, Consumer Group and local government as
well  in order to influence and encourage
consumers to purchase and consume the hygienic and eco-friendly tempe and tofu
product.
 
Qualifications:
* Bachelor degree in health, social, and other field. 
* 3-4 years experience in working at the economic development project
* Able collaborate with different organizations and interact with consumers
* History of working effectively and respectfully 
·         Has
a touch of patient but tough
* Proficiency in Word, Excel, other program is required 
* Able to communicate English language oral and writing skills 
 
 
4.       Monitoring & Evaluation Officer - SWITCH
The Monitoring and Evaluation
Officer of theScaling
Sustainable Consumption and Production in the Soybean Processing Industry inIndonesia Program (SWITCH)will work under the supervision of
the Program Manager, and is responsible to assess and develop M&E tool to
ensure that the result of project activities will be based on the logical frame
analysis of project proposal and donor needs.   
Qualifications:
* Bachelor degree in statistical, math, social economy and international development
* 4-5 years experience in working at the M&E of International Relief and Development
* Know and able to apply the M&E  system developed by DCED (Donor Committee on Enterprise Development)
* History of working effectively and respectfully with M&E system
·         Strong
analytical on project implementation and achievement 
* Proficiency in Microsoft Word, Excel and other computer programs is required 
* Able to communicate English language oral and writing skills  
 
 
 
 
 
 
 
5.      Documentation Officer - SWITCH
The
Documentation Officer of theScaling
Sustainable Consumption and Production in the Soybean Processing Industry inIndonesia Program (SWITCH)will work under the supervision of
the Program Manager, and is responsible to develop a Knowledge Management
System and tools for supporting the implementation of SWITCH, for capturing,
documenting and disseminating the program learning such as case studies, best
practice and documentaries. 
Qualifications:
* Bachelor degree in social, IT, other field. 
* 3-4 years experience in working at the learning product and documentation of International Relief and Development
* Know and able to design the website/blogg
* Know and able to make short film documenter
* History of working effectively and respectfully with learning product and documentation
·         Has
a touch of art  
* Proficiency in some related software for documentation work is required 
* Able to communicate English language oral and writing skills  
 
 
Please
send your CV with position applied on the email subject to: hrd@id.mercycorps.org
 
Vacancy will be closed 26 January 2012.
 
 
We
look forward to hearing from those who are interested in taking this
opportunity to grow and develop with us.
 
 
Thanks,
Human Resources Department
Mercy Corps Indonesia