The Indonesia Australia Forest Carbon Partnership (IAFCP) Facility is funded by Australian Aid - managed by IDSS Pty. Ltd. and Euroconsult Mott MacDonald on behalf of AusAID.
The Indonesia Australia Forest Carbon Partnership (IAFCP) is a partnership between the Government of the Republic Indonesia and the Government of Australia to assist Indonesia in reducing emissions from deforestation and forest degradation (REDD+). Under this partnership, AusAID and the Department of Climate Change and Energy Efficiency (DCCEE) are working with the Ministry of Forestry, and other Indonesian government agencies to demonstrate how REDD+ can contribute to global efforts to mitigate climate change.
The Kalimantan Forest and Climate Partnership (KFCP) is a key activity under IAFCP. The goal of KFCP is to demonstrate a credible, equitable, and effective approach to reducing greenhouse gas emissions from deforestation and forest degradation, including from the degradation of peat lands, that can inform a post-2013 global climate change agreement and enable Indonesia’s meaningful participation in future international carbon markets.
The IAFCP is calling for Expressions of Interest from institutions and individuals to provide full time, short-term or part-time services on an ongoing basis for the variety of activities outlined below. Once selected, consultants may be called on repeatedly for additional assignments. Expressions of Interest should clearly identify the skills sets and components of activities outlined below for which the individual/institution is suitable. Expressions of Interest can also include consortium arrangements. This Call for Expressions of Interest outlines the key thematic areas, activities, and skills sets required.
Selected individuals and institutions will work with the project in Jakarta, Central Kalimantan and possibly Sumatera. Fee rates will be agreed in advance depending on the nature of the assignment or job, years of experience, etc. and applied to all assignments under the EOI. Rates for international consultants will comply with the AusAID Adviser Remuneration Framework, available on the AusAID website.
Your EOI together with your CV outlining your relevant qualifications, work experience, fee rates and salary history should be emailed totender@iafcp.or.id
, or you can send to IAFCP Office, WTC 8th Floor, Jl. Jend. Sudirman Kav. 31, Jakarta no later than 21 January 2012, at 5pm WIB. Please specify the position/s you are interested for in your e-mail. An invitation for briefing meeting will be sent by IAFCP for selected potential candidates.
1. Administrative Support
1.1 Executive Assistant
The Executive Assistant will support the Government of Australia Coordinator, and be based in Jakarta with some travel to field locations.
Job Description
· Arrange appointments and schedules for the Coordinator (and potentially other staff as required) and keep other staff informed of this schedule / movements;
· Note taking in meetings when necessary;
· Assist Coordinator in preparing reports, memos, letters, financial statements and other documents, using word processing, spread sheets, databases, PowerPoint, and other software;
· Read and analyse any incoming memos, submissions, and reports to determine their significance and plan their distribution within IAFCP;
· Open, sort, and distribute incoming correspondence, including faxes and email;
· File and retrieve corporate documents, records, and reports; and
· Other duties as required by the Coordinator.
Qualifications and experience
1 Demonstrated experience in administrative and clerical procedures and systems such as word processing, managing files and records
2 Writing and analysis skills
3 Familiarity with software (Word, Excel, Access, PowerPoint)
4 English and Indonesian language including the meaning and spelling of words, rules of composition, and grammar
5 Good liaison, communications, and facilitation skills
6 Can work independently and as a part of a team
7 Is well organized and efficient and can work to tight deadlines
1.2 Junior Office Assistant
The Junior Office Assistant will support all staff in the Jakarta office, and report to the IAFCP Office Manager.
Under the guidance and supervision of the IAFCP Office Manager provide day to day administrative and logistical support to IAFCP and PO
Job Description
Assist arrangement for appointments and meetings with other donor, official government and local/international NGO which can be related to arranging refreshment and accommodating office visitors.
· Handle telephone calls and messages which can be related to delivery, pick up, and procurement.
· Order and maintain relevant office supplies and equipment, including for other IAFCP office, as directed by the Office Manager;
· Photocopying and printing various documents, sometimes on behalf of other colleagues.
· Maintaining office equipment, this can be related to arrange equipment for services, updating the list of office equipment usage, and assist in updating asset registers and physical inventory checks, as well as all relevant insurance and licensing
· Ensuring the cleanliness and tidiness of the areas allocated for cleaning and where meetings room are allocated, ensuring their readiness for usage.
· Duties of assistance to the Office Manager with the routine reports and other requests if needed.
Qualifications and Experience:
· 2 year minimum demonstrated experience in office administration and basic competency in software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;. Certificate or diploma in administration and/or finance would be an advantage.
· It is expected that the Junior Office Assistant will be an Indonesian national and must an understanding of written and spoken English.
1.3 Program Officer
As project activities scale up, assistants will be required to support Finance Officers and Procurement Managers on a temporary / ad hoc or full time basis with processing procurement transactions, as well as payments and accountancy. All assistance in procurement and finance must be undertaken in accordance with IAFCP Finance Operational Manual, Project Operations Manual, and Procurement Guidelines. These positions may be based in Jakarta or Central Kalimantan (Palangka Raya and / or Kapuas).
All work is guided by the Facility Procurement Guidelines, budget forecasts, M&E Framework, and Contract Managment and Performance database.
Job Description
Under the supervision and direction of the Operations Manager:
· Maintain effective, accurate, and up to date records (paper and electronic) for all aspects of local and international activity related procurement (tenders and contracts) including Terms of Reference, Proposals, budgets, contacts, reports, correspondence and other materials in accordance with relevant legislation and guidance including IAFCP Procurement and Operational Guidelines and the Australian Commonwealth Procurement Guidelines.
· Ensuring that accurate data is maintained in the databases system / contract register for contract progress and performance managing and reporting purposes.
· Follow up with supplier, consultant & sub-contractor to obtain additional information, ensure the compliance with contractual agreement and serve as secondary contact in resolving issues. Identify/request additional information as required, and bring attention to irregularities or potential issues in contracts records management.
· Ensure that all finance related documentation and processes are correct, ensuring that financial records for contracts is accurate and up-to-date and of a standard that will always pass independent financial audits.
· Assist in the administration of contractor performance and progress monitoring such as seeking approval for milestone reports.
· Assist in regular communication with current and potential supplier, consultant & sub-contractor including: responding to inquiries; gathering and clarifying information; processing all formal correspondence and tracking activity requirements.
· Assist in planning and managing activities, seminars, meetings and workshops.
Qualifications and Experience
The Program Officer should hold a degree in a discipline related to administration and /or business management. The individual should have at least 3 years work experience in the Overseas Development Sector with demonstrated experience in administration. AusAID experience would be considered an advantage. It is expected that the Program Officer will be an Indonesian national and must be able to work in English.
· High quality administrative and record keeping skills including contacts database maintenance, and management of all relevant information for contractor performance.
· Demonstrated experience in successfully assisting and supporting local and international procurement of goods and services including relevant legislation.
· Demonstrated experience in supporting administration of procurement including managing quotes, purchase / service orders, contracts, and tender documentation.
· Demonstrated experience in administration of finances related to procurement including invoices and finance record keeping.
· Experience in supporting the implementation of activities, meetings, seminar and workshops including record keeping / documentation of these events.
· Strong written and oral communication skills in Indonesian and English.
1.4 Note Takers
Job Description
· Attend all mandatory training, workshop, meeting, and socialization sessions and ensure notes are clear and identify the key points and information relevant to the participants i.e. Identify suitable, to-the-point questions targeted to the speakers, in case no questions come from the audience.
· To check format of notes with Chairman / Procurement Manager after first note-taking session and agree format / quality requiredi.e. Are familiar with the speakers / Facilitator, their bio data and their names, meet before the session to define the plan or strategy they will use to run the session, ensuring an interesting exchange of information with the active participation of the audience.
· To review notes at the end of each event and ensure they are in a suitable accessible format for the Participant, specifying:
üStatus of the key issues and objectives, recommendation and action plan, and a summary of regional main specificities and characteristics
üTake (and type up) notes of key Statements and Recommendations
· Ensure confidentiality of IAFCP information
· Adhere to guidelines provided
Qualifications and experience
1 Degree in a relevant subject area, for example be able to follow specific Climate Change/ REDD+ information and identify the key information.
2 Active listening skills to take thorough notes of the events.
3 Good note taking skills, following a logical format as requested.
4 Proficient typist, adequate spelling and writing skill.
2. Communications, Publications, and Research/Monitoring/Data Analysis
2.1 English Language Editors
The IAFCP is seeking both native English speakers and highly competent non-native speakers with sufficient fluency to edit English language documents.
Job Description
· Ensure the text is readable, accurate, and ready for publication
· Check text to ensure it is well written and logically structured in accordance with the TOR or other relevant guidelines
· Correct English grammar and spelling
· Ensure the text is in line with translation (if necessary)
· Check facts and raise queries with advisers
· Check illustrations and captions are correct.
Qualifications and experience
1. Diploma/Degree in English major is preferred.
2. Excellent written English, including good spelling and grammar, IELTS level.
3. A meticulous approach to work and an eye for detail
4. At least 4 years professional writing or editing experience in the relevant field
5. Familiarity with terminology related to forests and climate is desirable but not essential
2.2 Indonesian Language Editors
Job Description
· Ensure the text is readable, accurate, and ready for publication
· Check text to ensure it is well written and logically structured
· Correct Indonesian grammar and spelling
· Ensure the text is in line with translation (if necessary)
· Check facts and raise queries with advisers
· Check illustrations and captions are correct.
Qualifications and experience
1. Diploma/Degree in Bahasa Indonesia major is preferred
2. Excellent written Indonesian, including good spelling and grammar
3. A meticulous approach to work and an eye for detail
4. At least 4 years professional writing or editing experience
5. Familiarity with terminology related to forests and climate is desirable but not essential.
2.3 Event Organisers
Job Description
· Consult with appointed person in order to determine objectives, and requirements and for events such as meetings,/ workshops/exhibitions
· Manage events including branding, identifying the target audience, devising the event concept, planning the logistics and coordinating the technical aspects before actually executing the modalities of the proposed event.
· Post-event analysis and ensuring a return on investment have become significant drivers for the event industry.
· Produce brochures and other publications for related events
· Develop event topics and choose featured speakers / facilitator / moderator
· Monitor event activities in order to ensure compliance with applicable guideline, satisfaction of participants, and resolution of any problems that arise.
· Coordinate and supervise staffing at event sites in order to coordinate details.
· Plan and develop programs, agendas, budgets, and services according to requirements. Review event bills for accuracy, and approve payment.
· Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
· Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
· Inspect event facilities in order to ensure that they conform to project requirements.
· Maintain records of event aspects, including financial details.
· Negotiate contracts with such service providers and suppliers as hotels, convention centres, and speakers/moderator/facilitator.
· Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
· Evaluate and select providers of services according to project requirements.
· Train, and supervise support staff required for events
Qualifications and experience
1 At least 5 years’ experience in organizing event
2 Familiar working with GOI, NGO, International NGO
3 Excellent organizational skills,
4 Technical knowledge,
5 Familiar with public Relation, marketing, advertising,
6 Familiar with law and licenses in IAFCP demonstration areas and Jakarta
7 Have good relations with allied industries like television, newspaper and other media.
2.4 Design / Layout / Visual Communication
A variety of skills sets are needed for the following tasks
Job Description
· Convey a specific message (or messages) to a targeted audience as directed by the program
· Use a combination of typography, visual artsand page layouttechniques to create a visual representation of ideas and messages.
· Design IAFCP publications (posters, booklets, technical reports, factsheets, etc.).
· Ensuring that the standards and procedures set by AusAID are met.
· Develop draft product and review the product with editors and Communications Specialist and team to get feedback
· Provide printing and publication facilities
Qualifications and experience:
1 Minimum of five years’ experience in a graphic design role
2 Proven design skills, including editorial, layout, image retouching and composing, as well as vector graphics and illustration
3 Strong technical skills, including image processing, PDF production, prepress, IT, print and HTML
4 Exceptional organizational ability to manage process and scheduling, as well as file and traffic management
5 Good proofreading skills and excellent attention to detail
6 High level of creativity, but with the ability to follow corporate design guidelines
7 Ability to meet tight deadlines and handle multiple projects simultaneously
8 Ability to provide out-of-the-box design ideas and solutions
9 Good communication and interpersonal skills
2.5 Web Design, Administration, and Maintenance
Job Description
• Meet IAFCP Coordinator + Advisors to discuss the purpose of the website in order to:
- establish image wish to project
- explore content ideas and limitations
• Develop coherent content, and technical plan for the website.
• Prepare a draft design of the website, written and visual, for web approval
• Ensuring that the standards and procedures set by AusAID are met.
• Set up a prototype website and review the prototype with team to get feedback and ensure satisfaction with the end result. Establish and maintain the website once it is completed by updating content, refining features and demonstrating innovativeness
• Collect relevant web statistics on number of visits, location of visitors and pages visited
Qualifications and experience
1 At least 2 year experience in web development area
2 skill in Apache web server technology, Java programming (Advanced), J2EE, PHP (Advanced), HTML, HTML5, CSS, Javascript
3 Skill and experience in website Design and Multimedia
4 Skill and experience in web based database ex :PostgreSQL
3 Research, Data Analysis and Development Assistance
3.1 Database Designer
Job Description
· Determine the purpose of database
· Compile and organize the information required
· Specify primary variables and ensure these are incorporated into databases and that there is appropriate coding for linking variables/table relations to generate queries etc. (especially for Access)
· Set up forms, templates and tables so that reports can be easily generated
· Refine the designof the database as needed
· Maintain the database and troubleshoot problems as required
Qualifications and experience
1 Demonstrated experience in designing large and small Access, SPSS, excel, Arcview, NVIVO databases
2 Relevant formal qualifications in information management and database design desirable
3 Proven design skills – including user friendly layouts, image retouching and composing, as well as vector graphics and illustration
4 Strong technical skills
5 Exceptional organizational skills, ability to manage multiple projects simultaneously and work to tight deadlines
6 High level of creativity and ability to quickly understand complex systems and concepts, as well as an ability to provide out-of-the-box design ideas and solutions
7 Good communication and interpersonal skills
3.2 Data Analysis
A variety of levels of experience in data analysis are required using Access, SPSS, excel, Arcview, NVIVO software (among others).
Job Description
· Provide mid-level (and in some cases high level) expertise to perform data extractions to support product development, project analysis plans, project specifications, and sub-contractor deliverables;
· Develop analysis plans, data specifications and work with developers on effective ways to implement desired methodologies;
· Conduct data investigation analysis and implement changes based on results;
· Gather data requirements and define data elements by conducting effective meetings and interviews;
· Use appropriate tools and resources to evaluate and define data quality and processes; and
· Support the development of new programs and methodologies by collecting, analysing and managing data quality and integrity.
Qualifications and experience
1 Proven experience in data analysis (access, SPSS, excel, Arcview and NVIVO skills are all needed)
2 Some university in the relevant statistical or data analysis field (For high level analysis of statistical data this must include at least a university degree involving statistical training, and at least 5 years of experience)
3 Skills in critical thinking, questioning and listening skills, and attention to detail.
3.3 Data Entry
Job Description
· Input relevant data into a database as required.
· Maintain the database.
· Analyse the data as required.
· Participate and contribute to relevant meetings and workshops.
· Deliver relevant data for the project
Qualifications and experience
1 Familiarity with the following software: Access, SPSS, Excel, Arcview, NVIVO, SIATA
2 Diploma 3
3 Minimum 1 year experience in the same field
3.4 Short term Research and Evaluation
Both national and international consultants with varied levels of experience are needed to assist with short-term research, evaluation, monitoring, and quality assurance. These consultants will report to and assist the Research, Evaluations and Quality Assurance Specialist; the Forest and Climate Specialists; or other IAFCP staff in Central Kalimantan, Jakarta, and possibly Sumatra. Individual assignments will entail one or more of the tasks listed in the following job description.
Job Description
· Conduct independent fieldwork (especially for qualitative activities) for case studies, evaluations, and other similar activities (such as performance evaluations, verification, and spot checks);
· Conduct joint and / or independent data analysis and report/publications writing. This is likely to be (but not limited to) the interrelated REDD+ themes of human ecology and ecological anthropology; community-based forest management and tenure; rural development; community participation; payments for environmental services, including REDD payment mechanisms; leakage; and forest governance;
· In the field, work in coordination with the Monitoring, Evaluations and Communications Officer and Documentation, Archiving, Reporting and Database / Data Management Specialist on evaluations activities and be involved in data collection and verification exercises as a part of quality assurance in monitoring and evaluation;
· Build the research and evaluations capacity of IAFCP partners and contractors;
· Contribute to dissemination activities, both substantively and in terms of organising workshops, trainings and other learning activities;
· Provide inputs to project teams and partners for continuous improvement of program activities, activity implementation, partnerships with government and nongovernment stakeholders, and adherence to social and environmental safeguards;
· Analyse and summarize the research data (qualitative and/or quantitative, depending on skills);
· Prepare databases and analyse them as needed; create templates for questionnaires and other survey methodologies, and prepare statistical analysis;
· Follow up with communities on needs and priorities and share the results of the research with communities and KFCP Activities and Monitoring Teams in small facilitated workshops as needed; and
· Prepare scientific papers and other reports as required.
Qualifications and experience
NB: A range of skills is required from different consultants. Those with more experience and a higher degree of expertise will be considered for more challenging assignments.
1 University degree (or near to completion). A post-graduate degree or equivalent professional experience may be required for some assignments.
2 Experience in conducting research (qualitative and/or quantitative)
3 Familiarity with aid donor activities and processes.
4 Excellent written and spoken language ability in both Indonesian and English (depending on assignments).
5 Strong analytic skills in relevant qualitative or quantitative methodologies, depending on the assignment.
6 Strong computer skills in word processing, database and other relevant applications. Specific scientific applications may be required for some assignments;
7 Skills in training and capacity building in research/evaluations are desirable; and
8 Experience in organising workshops and seminars (for some assignments).
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