Seeking *Administration Assistant for the RESPEK Public Education Initiative*
TOR is below.
Please submit your applications including cover letter, CV and references (at least three names with full contact details) to jobs@bakti.org
Application should be submitted no later than 16 February 2010.
*Terms of Reference*
*Administration Assistant for the RESPEK Public Education Initiative*
1. *1. **Context Statement*
The governor of Papua province launched the RESPEK program (/Rencana Strategis Pembangunan Kampung –/Strategic Planning of Village
Development) in 2007. In 2008 RESPEK was merged with the national community empowerment program, PNPM Mandiri. RESPEK provides block grants of Rp100 million for all villages throughout Papua province and PNPM Mandiri provides community development facilitators and field engineers to assist communities with the planning, design and implementation of development activities completed with the RESPEK grants.
Under this scheme, the provincial government of Papua allocates large proportion of its resources to village development. It is the government’s attempt to close the development gap between various communities within Papua in particular between Papuans and non-Papuans.
Law Number 21 mandated the provincial government to fulfill the rights of Papuans through Special Autonomy status. This has been translated into respect, affirmation, protection and empowerment to become enable native Papuans define and address their own development needs.
The core principle of PNPM-RESPEK is community-driven development under the guidance and support of respective village authorities. Community members in every village throughout Papua are expected to be the drivers and owners of their own development by establishing community governance structures which promote transparent and accountable management of community resources. The PNPM-RESPEK program provides huge opportunity to communities to design and carry out their own development programs.
The PNPM-RESPEK village development approach enables communities to design and implement development programs at the village and sub-district levels. The strategy is in line with the governor’s vision and mission and the provincial government’s medium-term development plan (RPJMD 2006-2010). As a development approach, PNPM-RESPEK provides simple mechanisms and procedures for communities and village authorities to develop good governance practices from the bottom-up.
To support the implementation of the PNPM-RESPEK program, the Papuan government is developing a public education program to improve communities’ knowledge of and participation in the program. In line with its mandate to facilitate successful implementation of RESPEK through the compilation and analysis of village development data, information and knowledge, the Papua Knowledge Center (PKC) has been appointed to design and implement the RESPEK public education project in coordination with the /Biro Pemerintahan Kampung Provinsi Papua/, the/ /Village Governance Bureau.
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The/ /Village Governance Bureau is currently procuring the hardware facilities for the RESPEK public education project. A total of 1,500 sets of facilities will be distributed and installed in target villages by the end of 2009/. /These facilities comprise of one television, one satellite dish and one solar panel (for electricity generation) per village. In order to ensure the sustainability of these facilities, young people in selected locations will be trained to provide maintenance. The provincial government will provide start-up capital for establishment of service stations (/pusat pelayanan komersial/).
The PKC will be responsible for the development of the materials to be broadcast (through TV Mandiri Papua) on the televisions procured by the Village Governance Bureau and radio programs to be broadcast on local radio (RRI).
The Knowledge Centre RESPEK Public Education Project consists of five main components:
1) Project preparation (recruitment of project staff and procurement of sub-contractors)
2) An audience survey on communities’ media habits and preferences.
3) Design and development of RESPEK public education materials
4) Launching event for the video and radio materials
5) Broadcast of materials on local television (Mandiri Papua) and radio (RRI)
1. *2. **Objective*
To plan, design, produce and broadcast a series of public education materials on the PNPM-RESPEK community-driven development program in order to improve Papuan villagers’ knowledge of and participation in the program.
1. *3. **Duties and Responsibilities of the Administrative Assistant*
The Administrative Assistant is responsible for supporting the implementation of the RESPEK Public Education Project, including:
1. Manage all office administration including filing of project documentation, arranging meetings and workshops
2. Manage travel arrangements for all project staff
3. Draft correspondence for project team and assist with formatting and printing of project reports
4. Reception duties (answering phone and meet and greet guests)
5. Assist the finance officer with collection of receipts and other documents for financial reporting purposes
6. Manage purchase and stock management of office supplies stationary, coffee, tea, etc.)
7. Assist finance officer with some financial and banking activities as payment of phone bills, courier services, photocopying, etc.
8. Provide back-up admin support for sub-contractors while in Jayapura
1. *4. **Management and Reporting*
The Administrative Assistant will work under the day-to-day supervision of the Project Leader under the overall direction of the Director of the Papua Knowledge Centre.
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1. *5. **Timing*
The Administrative Assistant will be contracted for a period of seven months.* *
1. *6. **Required Qualifications and Skills*
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1. Senior High School qualifications (SMA or SMK)
2. A minimum of three years relevant work experience in office administration
3. Excellent organisational and multi-tasking skills
4. Strong communications skills
5. Ability to work effectively as part of a small team
6. Initiative to work independently with minimal supervision at times
7. Sound knowledge of the Papuan social and development context
8. Competency in Microsoft Office software (word, excel)
9. Pro-active style, ability to take initiative
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