The Canadian Red Cross (CRC) is working with the Indonesian Red Cross (PMI)
to implement the Integrated Program 'Building Safer and Resilient
Communities in Indonesia' - A Community Based DRR/ ICBRR Initiative with key
components Organizational Development/ Capacity Building and Resource
Development) supported by CRC for PMI PUSAT/ National Head Quarters and
Provinces - Lampung, Jambi, & West Sumatra. Currently the Canadian Red
Cross is recruiting for 2 national staff positions: Finance Manager and
HR/Admin Manager.
Finance Manager
Based in Jakarta (with travel to field locations as required)
Estimated start date: March 1, 2010
Under the supervision of the Program Coordinator, the Finance Manager will
be responsible for the daily operations of the finance function and
providing financial expertise in support of the overall strategy of the
delegation. The Finance Manager's responsibilities include general
controllership, financial reporting, treasury, and management functions of
Canadian Red Cross (CRC) operations in Indonesia. The Finance Manager will
also provide support and technical expertise to PMI (Indonesian Red Cross)
in support of the goal of building safer and resilient communities.
Main Responsibilities:
1. General Accounting and Management
Responsible for ensuring general accounting and data management functions
are performed in accordance with CRC policies and procedures.
a) Collaborate with International Operations (IO) finance and
Management in Indonesia to establish required financial systems and
reporting in support of the effective management of new programs in
Indonesia.
b) Maintain the integrity of the delegation's general ledger by
ensuring proper account coding and cost allocations as well as monthly
account reconciliations.
c) Supervise the posting of day to day transactions, ensuring proper
internal controls are enforced and appropriate systems in place to maintain
all required supporting documentation.
d) Ensure adequate back up and retention systems are in place and
followed for all finance master files.
e) Provide input and support for the annual operating plan.
2. Financial Reporting
a) Prepare accurate, reliable, and timely monthly and/or quarterly
financial reports for review by Management in Indonesia and IO.
b) Develop a system for tracking financial information and providing
regular updates for manager (including variances) in support of effective
and informed decision making.
c) Prepare the delegation's monthly cash flow forecast, ensuring
adequate, but not excessive, funds are available at all times to provide for
continuity of operations and services.
3. Treasury Control
a) Supervise the processing of bank and cash transactions; ensure
compliance with CRC policies for appropriate approvals and internal control
procedures for all cash disbursements, receipts, transfers and security over
all control documents.
b) Ensure proper security controls are in place for the management of
petty cash.
c) Reconcile CRC IOH transfer payments and all in country bank
accounts.
d) Ensure cash advance procedures are properly followed and outstanding
balances are monitored and reconciled.
e) Monitor cash usage and requirements; advise of possible unusual
activity or requirements.
f) Maintain and develop relationships with local financial
institutions; advising of any potential risk management issues related to
the treasury function.
4. Budgets
a) Assist with the development of the yearly operational budget.
b) Provide support to staff in the preparation of budgets and forecasts
to support new proposals or project and program realignments.
5. Internal Control & Audit
a) Ensure full compliance with all CRC policies and procedures;
b) Ensure adequate internal controls are in place within all finance
and accounting functions.
c) Facilitate and participate in both internal reviews and external
audits (eg. CIDA), as required.
6. Support capacity building
a) Under the direction of Program Coordinator, provide support to
PMI chapters, branches and Pusat with regards to finance including training
and mentoring to PMI staff as requested to help further strengthen their
systems and procedures.
b) Train, support and provide advice to delegates and national staff
in financial and administrative matters.
Other Duties:
* Work towards the achievement of National Red Cross / Red Crescent
Society goals in the country / region of operation through effective
managerial and lateral relations and teamwork.
* Ensure understanding of roles, responsibilities, lateral
relationships and accountabilities.
* Perform other work related duties and responsibilities as may be
assigned by the supervisor.
* Respecting and observing the staff regulations of CRC in Indonesia.
* Respecting and observing the Code of Conduct of CRC in Indonesia.
Position Qualification:
* Master Degree in business, commerce, accounting or a related field
and 4-6 years related work experience;
* Strong background in accounting and experience with staff
management and capacity building (eg: staff training) ;
* Experience in setting up new financial systems and reporting
procedures considered an asset;
* International level communication skills in English and excellent
Bahasa Indonesia and English;
* Ideally should have good attention to detail, analytical skill and
be responsible and accountable;
* A good team player and ability to be an effective problem solver,
* Experience working with an international NGO or the Red Cross
Movement is considered an asset.
- Strong computer skills especially with MS Office and Excel
Please Note: Applications should be sent to <mailto:crchr@redcross.ca>
crchr@redcross.ca quoting the Ref code JKT-FM2010 as the subject of the
e-mail and indicating the Job title on the covering letter and the
attachment should not exceed 200 Kb. Only candidate meeting the Essential
Qualifications will be considered. Applications must be received by Sunday
February 14th. Canadian Red Cross gives an equal-opportunity employment
regardless of race, gender, religion, or political affiliations.
HR/Admin Manager
Based in Jakarta (with travel to field locations as required)
Estimated start date: March 1, 2010
Under the supervision of the Program Coordinator, the HR & Admin Manager is
responsible for managing all the HR and Administrative activities. S/he
ensures that all the right processes, systems and policies established in
the IFRC Regulations are in place, maintained, monitored, and are according
to applicable laws and regulations.
The HR & Admin Manager also has a strategic role in researching and
providing thorough analysis on key HR matters in close coordination with the
Program Coordinator as well supporting capacity building activities related
to building safer and resilient communities.
S/he succeeds in meeting his/her objectives through good management of an
assistant and effective collaboration with others in the team.
Main Responsibilities
1. Ensure adequate and timely dissemination of human resources
guidance, protocols, procedures and processes to affected offices to ensure
understanding and compliance. Also ensure that implementation of the
corresponding administrative procedures are put in place.
2. Provide HR advice, assistance and training to staff on the
interpretation of the Federation's HR policies, procedures, rules and
regulations, remuneration, salary and terms and conditions, performance
evaluation, disciplinary procedures, Code of Conduct as they apply to
national staff.
3. Liaise with IFRC on matters related to labour law, industrial
relations and government regulations.
4. Under the direction of the Program Coordinator provide support to
PMI chapters, branches and Pusat with regards to HR & Admin including
training and mentoring to PMI staff as requested to further strengthen their
systems and procedures.
5. Counsel, advise and guide staff in issues related to their working
environment and related to HR. Identify opportunities to further staff
development including mentoring and training opportunities.
6. Ensure an effective records management system for HR and Admin is
established and maintained.
7. Play a key role in researching and providing thorough analysis on
key HR matters in close coordination with the Program Coordinator.
8. Oversee the good maintenance of the staff/staffing database:
baseline information, tracking and monitoring elements (i.e. end of
contract), contact details, and other details as will support effective
human resource management.
9. Oversee and support the organization of briefing/debriefing
schedules and End of mission procedures for national staff, delegates and
visitors.
10. Ensure an Inventory and Asset list is maintained (and vehicles if
applicable). Support the procurement of any additional items needed as
requested as per appropriate procedures.
11. Ensure any shipping and courier needs of the delegation are met in a
timely and cost effective manner.
12. Work with IFRC and PMI to coordinate office space in Jakarta.
13. Manage all hiring process: Receive and process requests from managers
for all national staff recruitment. Ensure usage and approval of relevant
authorization forms.
14. Compile and verify payroll data.
15. Supervise and mentor assistant.
16. Backstops other members of the team in absences or when workload
dictates.
17. Ensure effective administrative support delegates (eg: request for MSA
payment, Police ID and work visas). Liaise with IFRC regarding documents
supporting the Integration Agreement.
18. Oversee all Administrative functions including support for
accommodation for delegates (eg: monitoring leases, maintenance support when
needed, etc).
19. Support the assistant with regards to all travel and accommodation for
all CRC staff, visitors as well as PMI staff when requested.
Other Duties:
* Work towards the achievement of National Red Cross / Red Crescent
Society goals in the country of operation through effective managerial and
lateral relations and teamwork.
* Ensure understanding of roles, responsibilities, lateral
relationships and accountabilities.
* Perform other work related duties and responsibilities as may be
assigned by the supervisor.
* Respecting and observing the staff regulations of CRC in Indonesia.
* Respecting and observing the Code of Conduct of CRC in Indonesia.
Position Qualification
* University qualifications in HR, Management or a related field.
* Four to six years experience with human resources support functions;
* International level communication skills in English and excellent
Bahasa Indonesia and English;
* Strong computer skills especially with MS Office and Excel;
* Service oriented, initiative and creativeness, punctuality and
reliability, attention to details, ability to meet deadlines and strong
administrative rigor are key skills required for this position;
* Experience in Red Cross/Red Crescent movement considered an asset.
* Proven experience leading, managing and supporting staff required,
* Excellent skills in communication, mentoring and multi-stakeholder
coordination and liaison skills required,
Please Note: Applications should be sent to <mailto:crchr@redcross.ca>
crchr@redcross.ca quoting the Ref code JKT-HRAM2010 as the subject of the
e-mail and indicating the Job title on the covering letter and the
attachment should not exceed 200 Kb. Only candidate meeting the Essential
Qualifications will be considered. Applications must be received by Sunday
February 14th. Canadian Red Cross gives an equal-opportunity employment
regardless of race, gender, religion, or political affiliations.
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