FAO ADMINISTRATIVE CLERK FAO- ECTAD/ AC/04/01-123

FAO
ADMINISTRATIVE CLERK
FAO-
ECTAD/ AC/04/01-123

All applications should be addressed to:

Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta 10250
E-mail: FAO-ID@fao.org 

Location : Dinas Peternakan Provinsi Bali, INDONESIA Application 

Deadline :19 January 2012 
Type of Contract :Other 
Languages Required :English

Expected Duration of
Assignment :3 months with possibility of extension 


 I.              Organizational Context 
Food and
Agriculture Organization (FAO) is a United Nations agency which provides
technical assistance in Indonesia.
One of our projects since 2006 provides support for the control of Avian
Influenza, in cooperation with national and regional Indonesian government
livestock authorities. Project activities are conducted in various locations
nationwide. 
Under the overall supervision of the FAO
Representative in Indonesia, the general supervision of the  International Operations Coordinator, the
direct supervision of the National Liaison Officerand in
close collaboration with the Local Disease Control Centre in Bali and other
relevant government counterparts and FAO ECTAD Indonesia Program staff, the
Training Administrative Clerk will be responsible for handling the day to day
administrative tasks in support of the FAO-ECTAD Rabies Control Programme.
 

II.            Functions / Key Results Expected
Summary of key functions:
-          Prepare in advance budget
estimates and list of needed supplies for relevant training/workshops/
seminars/ meetings;
-          Make travel and hotel
reservations, prepare travel authorization forms and assemble information
pertinent for the purposes of the travel;
-          Facilitate all
logistical/administrative needs during the training/ workshops/ seminars/
meetings organized under the project;
-          Maintain proper and updated
documentations of logistics/ finance for relevant project activities;
-          Ensure that the office filing
systems and records are properly maintained for easy retrieval;
-          Provide efficient reception
services to guest and facilitate their travel to project sites if needed;
-          Supervise and monitor training
preparation, execution and report finalization by the LDCC Admin clerks
-          Operate office equipment such as
typewriter, word processor, and other similar keyboard equipment as required;
-          Monitor supplies and equipment for
the project- complete the inventory form for the project; and
-          Performs other related duties as
required
 

II    III.          Impact of Results 
The key results
have an impact on the success of FAO ECTAD Rabies Control Programme
implementation in Indonesia.


IV.
Competencies 
- Demonstrates
commitment to FAO vision, mission and values
- Displays
cultural, gender, religion, race, nationality and age sensitivity and
adaptability
- Contributes
effectively to team work and team outcomes
- Consistently
approaches work with energy and a positive, constructive attitude.
- Demonstrates
openness to change and ability to manage complexities. 
- Ability to plan
own work, manage conflicting priorities and work under pressure of tight and
conflicting deadlines. 
- Ability to work
without direct supervision
- Demonstrates
strong oral and written communication skills as well as interpersonal and
public relation skills.
 
- Education: Bachelor or
University Degree (S1) from any related field
 - Experience:2 years progressive secretarial and administrative works experience in
a development project;
- Good typing skills
- Experience working with adevelopment project
preferred
- Proficiency in MS Office, particularly Word,
Excel and Power Point
- Good interpersonal and communication skills
- Ability to work with minimum supervision
 
Language Requirements:                 
Good knowledge of the English language and speak
Bahasa Indonesia fluently.