Vacancy announcement WHO

Issue Date: 13 January 2012 Closing Date: 2 February 2012
Vacancy Notice No: WR/INO/12/02
Title: HR Assistant Duty Station: Jakarta (Indonesia)
Post No.:
(GSM Position No)
5.2337
(152337)
Organizational
Location:
WHO Country Office –
Indonesia, Jakarta
Grade: G 6 Duration: Post of limited duration of
two years
Contract type: Fixed-term Annual salary: (Net of tax) In accordance
with WHO salary scale for
GS at GS 6 level
MAIN DUTIES TO BE PERFORMED:
Under the overall direct supervision and guidance of the Administrative Officer, as first level
supervisor, and WR Indonesia, as second level supervisor, the incumbent will perform the
following specific duties:
1) Incumbent is responsible for handling all HR transactions in GSM.
2) As a leave administrator, the incumbent is responsible to maintain the administration of
leave balance for all staffs and performs the necessary administrative duties related to this.
3) Coordinates and carries out the overall operations of the recruitment process including post
descriptions, processing vacancy notices, both offline and in GSM, screening of CVs (long
and short list), arrange written tests and interviews of candidates, reference checks and
compile interview result matrix. Prepares all correspondence related to recruitment of
personnel, and follow-up as needed.
4) Processing position classification requests.
5) Assists in conducting selection committee meetings; processes documentations for
selection committee meetings, reviews selection proposals offline, ensures appropriate
approvals have been obtained from concerned authorities as per the delegation of
authority, completion of administrative formalities prior to formal recruitment, administration
of recruitment/extension/separation HRAPs in GSM. Pre-screens submitted documents for
completeness, retrieve and compile all requisite background information and documents
required for administrative formalities
Office of the WHO Representative for Indonesia
9th Floor, Bina Mulia I Building, Jl. HR Rasuna Said Kav.10, Jakarta 12950, Indonesia
Tel: +62 21 5204349 (hunting line), Fax +62 21 5201164
WHO has a smoke-free environment and does not recruit smokers or
other tobacco users.
6) Processing staff entitlements and separation from service action for retiring/resigning
/termination of staff members
7) Processing of all contract extensions and continuing appointments of fixed term and
temporary staff
8) Processing on submission of Performance Management and Development System (PMDS)
of all fixed-term staff
9) Maintaining HR matrix for staff and be fully responsible for personnel contract management
in CO.
10) To calculate and prepare GS staffs’ overtime list to be settled by Finance
11) Takes action on all other personnel/recruitment/administration matters that may arise.
12) Participates in UN HR Working Group including assistance in the process of conducting
Housing Survey, place-to-place Survey, Hardship Reviews, etc.
13) Completely responsible for all GSM HRAP actions as the HR focal point for WCO
14) Coordinates closely with Planning, Budget, and technical programmes on all issues relating
to HR and recruitment
15) Be responsible for WHO pouch operations
EDUCATIONAL QUALIFICATIONS, EXPERINCE, ETC.
Competencies: 1. Communicating in a credible and effective way
2. Fostering integration and team work
3. Producing results
4. Creating an empowering and motivating environment
Functional Knowledge and
Skills:
1. Thorough knowledge of modern office procedures and ability
to carry out a wide variety of office operations
2. Ability to draft correspondences in the English language
3. Extensive computer skills
4. Knowledge of financial and personnel procedures
5. Ability to process a large volume of correspondence and to
meet deadlines
6. Typing at 45 wpm
Education Qualifications: Essential:
Completion of secondary education, supplemented by
special training in secretarial and administrative practices
Desirable:
NA
Experience: Essential:
At least 6 years of progressive experience in administrative
areas in an International Organization, preferably UN
Agencies
Desirable:
1. Familiarity with WHO policies and practices;
2. Working experience with WHO or other UN Agencies at the
national level is an asset.
Languages: Excellent knowledge of English and Indonesian
Other Skills (e.g. IT): Excellent command of Microsoft Office programmes and
other software packages
LATE APPLICATIONS WILL NOT BE ACEPTED
Note:
1. Staff member applicants, including temporary staff, should submit 2 (two) copies of WHO
824 E and one copy of the WHO Personal History Form (PHF).
2. External applicants should submit a brief summary giving details of relevant work
experience and qualifications. Vacancy Notice number should be mentioned on the
application and separate applications are required for more than one vacancy.
3. Applicants from the United Nations or Specialized Agencies should apply through their
Personnel Officers, and should attach completed personal history forms.
4. Applications should be addressed to the WHO Representative (Attention:
Administrative Officer) at WHO Country Office, Bina Mulia 1, Jl. HR Rasuna Said,
Jakarta 12950.
5. A written test, using computer, will be held for the short-listed applicants. The
performance in written test will decide applicant’s eligibility to appear in the interview.
WHO does not cover any expenses related to participation in tests and/or
interviews
6. External candidates will be contacted only if under serious consideration.
7. WHO is committed to workforce diversity
8. WHO does not recruit smokers
9. Please contact the Personnel-Recruitment Unit, WCO Indonesia, Jakarta, for any further
details.
10. This is a National General Staff position. Therefore, we only accept applications from
nationals of Indonesia. Please REFRAIN from applying if you are not a national of
Indonesia.